Elite Executive Support Specialist for 4–6 Leaders

Capital One; Deerfield (IL); On-site; USD 73,500 - 83,900; Full time

Job summary

Capital One is seeking an experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, and prepare expense reports while coordinating team activities and maintaining professional communications.

The role emphasizes multitasking, adaptability, and building strong relationships across the organization, with opportunities to contribute to a positive, productive team culture.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Skills

Administrative experience

Calendar management

Written and verbal communication

Multitasking

Bilingual English/Spanish

Education

Associates Degree

Tools

Microsoft Office Suite / Google Suite

Job description

Capital One is seeking an experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, and prepare expense reports while coordinating team activities and maintaining professional communications.

The role emphasizes multitasking, adaptability, and building strong relationships across the organization, with opportunities to contribute to a positive, productive team culture.