Executive Support Specialist for Busy Tech Leaders

Capital One; Richmond (VA); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, create expense reports, and draft professional communications while building strong relationships across the organization.

This role requires a High School Diploma or GED, at least 2 years of administrative experience, and proficiency in Microsoft Office or Google Suite.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Skills

Calendar management

Communication

Proofreading

Organization

Travel planning

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Capital One is seeking an Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, create expense reports, and draft professional communications while building strong relationships across the organization.

This role requires a High School Diploma or GED, at least 2 years of administrative experience, and proficiency in Microsoft Office or Google Suite.