Executive Support Specialist — Calendar & Travel

Capital One; Richmond (VA); Hybrid; USD 74,000 - 84,000; Full time

Job summary

Capital One in Richmond, VA is seeking an experienced Senior Administrative Assistant III to support multiple executives from Director to Managing Vice President level in a fast-paced, tech-savvy environment. You will act as gatekeeper, handle complex scheduling, travel arrangements, and expense reports while keeping teams aligned.

This hybrid role requires strong organizational and communication skills, proactive problem solving, and the ability to coordinate events and foster collaboration

Qualifications

• Minimum 2 years of administrative experience.
• Proficiency with Microsoft Office or Google Workspace.
• Strong written and verbal communication skills.

Responsibilities

• Manage strategic calendar for executives including last-minute changes.
• Coordinate travel and prepare expense reports.
• Support team events and all-hands meetings.
• Communicate across teams and act as gatekeeper for executives.

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Team collaboration

Education

High School Diploma / GED

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Video conference setup (Zoom/Skype)

AI tools (Gemini, CoPilot, Claude)

Job description

Capital One in Richmond, VA is seeking an experienced Senior Administrative Assistant III to support multiple executives from Director to Managing Vice President level in a fast-paced, tech-savvy environment. You will act as gatekeeper, handle complex scheduling, travel arrangements, and expense reports while keeping teams aligned.

This hybrid role requires strong organizational and communication skills, proactive problem solving, and the ability to coordinate events and foster collaboration