Executive Support Specialist: Calendars, Travel & Events

Capital One; United States; Hybrid; USD 81,000 - 92,000; Full time

Job summary

Capital One in McLean, VA is seeking a Sr. Administrative Assistant (Administrative Support Assistant III) to support executives in a fast-paced, tech-savvy environment.

You will manage complex calendars, travel arrangements, expense reports, and professional correspondence, acting as the gatekeeper and liaison across the organization. You will collaborate with multiple executives, adapt to changing priorities, and contribute to a positive, efficient, and well‑run team.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Skills

Calendar management

Communication

Problem solving

Education

High School Diploma

GED

Associates Degree

Tools

Outlook

Excel

Word

PowerPoint

Google Suite

Job description

Capital One in McLean, VA is seeking a Sr. Administrative Assistant (Administrative Support Assistant III) to support executives in a fast-paced, tech-savvy environment.

You will manage complex calendars, travel arrangements, expense reports, and professional correspondence, acting as the gatekeeper and liaison across the organization. You will collaborate with multiple executives, adapt to changing priorities, and contribute to a positive, efficient, and well‑run team.