Director-Level Admin Assistant | Calendar & Travel Expert

Capital One; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Capital One is seeking an experienced Senior Administrative Assistant to support multiple executives from Director to Managing VP level in a fast-paced, tech-savvy environment. The role focuses on gatekeeping, calendar management, travel coordination and event support to keep leaders focused on company goals.

You will manage complex schedules, prepare expense reports, and foster collaboration across teams, helping create a productive, upbeat office culture while maintaining professionalism and

Qualifications

• 2+ years of Administrative experience.
• Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
• Strong written and verbal communication skills.

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering relationships with Administrative Assistants and teams.

Skills

Administrative support

Calendar management

Travel coordination

Communication

Team collaboration

Education

High school diploma

Associates degree

Tools

Microsoft Office

Google Workspace

Job description

Capital One is seeking an experienced Senior Administrative Assistant to support multiple executives from Director to Managing VP level in a fast-paced, tech-savvy environment. The role focuses on gatekeeping, calendar management, travel coordination and event support to keep leaders focused on company goals.

You will manage complex schedules, prepare expense reports, and foster collaboration across teams, helping create a productive, upbeat office culture while maintaining professionalism and