Executive Support Specialist: Calendar, Travel & Events

Capital One National Association; McLean (VA); On-site; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking an exceptionally bright Administrative Support Assistant III to back executives in a fast-paced, tech-savvy environment. You will manage complex calendars, coordinate travel, prepare expense reports, and draft professional communications to keep leaders focused on goals.

As a gatekeeper and team ambassador, you will keep schedules flexible, arrange meetings, build relationships across the organization, and foster a positive, productive atmosphere.

Qualifications

• High School Diploma or equivalent; 2+ years administrative experience.
• Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Strong written and verbal communication and proofreading skills.

Responsibilities

• Manage daily calendars for multiple executives and adapt to last-minute changes.
• Coordinate travel, book conference rooms, catering, and A/V as needed.
• Prepare memos, letters, and emails; draft professional communications.

Skills

Administrative experience

Calendar management

Meeting and event planning

Microsoft Office Suite

Google Suite

Written and verbal communication

Organizational skills

Education

High School Diploma or GED

Associates Degree

Tools

Zoom/Skype setup

Job description

Capital One is seeking an exceptionally bright Administrative Support Assistant III to back executives in a fast-paced, tech-savvy environment. You will manage complex calendars, coordinate travel, prepare expense reports, and draft professional communications to keep leaders focused on goals.

As a gatekeeper and team ambassador, you will keep schedules flexible, arrange meetings, build relationships across the organization, and foster a positive, productive atmosphere.