Executive Administrative Lead — Calendar, Travel & Events

Capital One Group; Virginia (MN); Hybrid; USD 74,000 - 101,000; Full time

Job summary

Capital One seeks an Administrative Support Assistant III to back executives from Director to Managing Vice President. The role centers on gatekeeping, calendar management, travel coordination, and team support in a fast-paced, tech-forward environment.

Applicants should have at least 2 years of administrative experience and strong MS Office skills, with preferred 5+ years as an executive or admin assistant and event planning experience.

Qualifications

• Basic Qualifications: High School Diploma, GED or equivalent; at least 2 years of Administrative experience; at least 2 years of Microsoft Office Suite experience.
• Preferred Qualifications: Associates Degree; 5+ years as an Executive/Administrative Assistant in a fast-paced environment; 3+ years calendar management for multiple executives; 1+ year event planning experience; experience with AI tools and video conference setup.
• Additional Requirements: Excellent written and verbal communication; strong organizational skills; no sponsorship for work authorization at this time.

Responsibilities

• Strategic Calendar Management: prioritize complex scheduling and adapt to last-minute changes.
• Detailed Travel Coordination: arrange travel and prepare timely expenses.
• Active Team Support: drive meetings and events to promote team cohesion.
• Communication & Ambassadorship: disseminate information and liaise with admins and teams.

Skills

Administrative experience

Calendar management

Travel coordination

Communication

Team coordination

Education

High school diploma

Associates degree (preferred)

Tools

Microsoft Office Suite

Outlook

Excel

Word

PowerPoint

Google Workspace

Job description

Capital One seeks an Administrative Support Assistant III to back executives from Director to Managing Vice President. The role centers on gatekeeping, calendar management, travel coordination, and team support in a fast-paced, tech-forward environment.

Applicants should have at least 2 years of administrative experience and strong MS Office skills, with preferred 5+ years as an executive or admin assistant and event planning experience.