Executive Assistant to VP — Admin & Projects Lead

Austin Community College; Town of Highland (NY); On-site; USD 64,000 - 79,000; Full time

Job summary

Austin Community College seeks an Assistant, Executive to provide high-level administrative support to senior leaders. The role involves managing complex calendars, coordinating budgets, and handling sensitive information with confidentiality.

Responsibilities include preparing documents, coordinating travel, and ensuring efficient office operations. A Associate degree and at least three years of related experience are required, with opportunities to oversee special projects.

Qualifications

• Three years related work experience.
• Associate degree required; substitution with related work experience allowed.
• Knowledge of office operations, records, and budget procedures.

Responsibilities

• Provide executive level support to senior leadership.
• Prioritize and respond to correspondence and queries.
• Manage schedules, calendars, meetings, and travel arrangements.
• Prepare agendas, minutes, and information packets.
• Assist with budget expenditures and tracking.
• Maintain files and records; update website or social media as needed.
• Coordinate special projects and analyze information.
• Supervise office staff if assigned.

Skills

Customer service

Interpersonal skills

Time management

Confidentiality

Scheduling

Budgeting

Presentations

Education

Associate degree

Tools

Excel

Word

Database

PowerPoint

Web updates

Job description

Austin Community College seeks an Assistant, Executive to provide high-level administrative support to senior leaders. The role involves managing complex calendars, coordinating budgets, and handling sensitive information with confidentiality.

Responsibilities include preparing documents, coordinating travel, and ensuring efficient office operations. A Associate degree and at least three years of related experience are required, with opportunities to oversee special projects.