Executive Assistant to VP & AVP | Projects & Events

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

Nova Southwestern University is seeking a high-accuracy administrative professional to support senior executives. You will prepare reports, draft communications, and manage complex scheduling and event logistics on a fast-paced campus.

The role requires strong MS Office skills, data handling, and confidentiality. You will coordinate meetings, travel, and HR-related processes while maintaining professional communications with stakeholders.

Qualifications

• Advanced knowledge of MS Office including Word, Excel, PowerPoint, Outlook.
• Ability to interpret and explain guidelines, policies, procedures.
• Strong decision-making and problem solving skills.
• Excellent organization and calendar/event management skills.
• Excellent written and oral communication abilities.
• Confidentiality in handling information and reports.

Responsibilities

• Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.
• Composes and edits internal and external complex communications to ensure professional communications.
• Compiles and organizes documentation, develops and maintains electronic filing systems to ensure appropriate document retention.
• Coordinates complex projects and communication materials; organizes high profile events, conferences and meetings to ensure a professional outcome.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• Acts as a Human Resources contact with regard to position requests, processing, organizing, and maintaining employee personnel records, meets with applicants and employees, among others.
• Responsible for fiscal administration processes such as budget preparation, adjustment or reconciliation of financial transactions.
• Performs other duties as assigned or required.

Skills

MS Office skills

Data entry

Scheduling

Event coordination

Professional communications

Travel coordination

Education

High School Diploma or Equivalent

Tools

Word

Excel

PowerPoint

Outlook

Job description

Nova Southwestern University is seeking a high-accuracy administrative professional to support senior executives. You will prepare reports, draft communications, and manage complex scheduling and event logistics on a fast-paced campus.

The role requires strong MS Office skills, data handling, and confidentiality. You will coordinate meetings, travel, and HR-related processes while maintaining professional communications with stakeholders.