Executive Administrative Specialist

Austin Community College; Austin (TX); On-site; USD 64,000 - 79,000; Full time

Job summary

Austin Community College seeks an Assistant, Executive to provide high-level administrative support to senior leaders. The role involves managing calendars, coordinating budgets, preparing reports, and handling confidential information within a fast-paced environment.

Essential duties include handling correspondence, organizing schedules, processing documents, and supporting special projects while maintaining accuracy, professionalism, and discretion across college operations.

Qualifications

• Requires an Associate degree or equivalent combination of education and experience.
• Three years related work experience is required.

Responsibilities

• Provide executive level support to an executive vice president, vice president or associate vice president.
• Organize and maintain schedules, calendars, and appointments including meetings and events.
• Prepare or provide agendas, minutes, and information packets for meetings and follow-up actions.
• Perform complex computer activities including word processing, data processing, scheduling, and presentations.
• Coordinate operating budgets and process requests for budget expenditures such as travel and purchases.
• Establish and maintain files, logs, and tracking systems; update websites or use social media as needed.
• Coordinate special projects including research, data analysis, and policy interpretation.

Skills

Customer service

Scheduling

Budget management

Interpersonal skills

Confidentiality

Reporting

Communication

Organization

Calendar management

Education

Associate degree

Substitution of work experience for education

Tools

Spreadsheet software

Database software

Presentation software

Webpage updates

Job description

Austin Community College seeks an Assistant, Executive to provide high-level administrative support to senior leaders. The role involves managing calendars, coordinating budgets, preparing reports, and handling confidential information within a fast-paced environment.

Essential duties include handling correspondence, organizing schedules, processing documents, and supporting special projects while maintaining accuracy, professionalism, and discretion across college operations.