Administrative Assistant: Office & Data Coordinator

Austin Community College; San Gabriel (CA); On-site; USD 48,000 - 51,000; Full time

Job summary

Austin Community College is seeking an Assistant, Administrative to provide essential clerical and administrative support across departments.

The role includes answering correspondence, managing schedules, assisting students, and coordinating with staff. Candidates should have a high school diploma and at least two years of related experience, with strong spreadsheet and data-entry skills.

Qualifications

• High school diploma or educational equivalent required.
• Two years related work experience preferred.

Responsibilities

• Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including answering correspondence, processing mail, and maintaining the supervisor’s schedule.
• Communicates program information and assists students.
• Performs clerical duties including correspondence, ordering supplies, maintaining files, processing mail, and duplication.
• Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files and logs.
• May design and produce handouts, newsletters, or update webpages.
• Responds to inquiries in person or by phone; works with staff to resolve issues from students, employees, and the public.
• Maintains schedules, calendars, and appointments, including scheduling meetings and events, typing minutes, and preparing packets.

Skills

Work schedule

Interpersonal skills

Organizational skills

Data entry

Confidentiality

Relationship management

Customer service

Education

High school diploma or equival educational equivalent

Tools

Spreadsheet software

Word processing

Database software

Presentation software

Job description

Austin Community College is seeking an Assistant, Administrative to provide essential clerical and administrative support across departments.

The role includes answering correspondence, managing schedules, assisting students, and coordinating with staff. Candidates should have a high school diploma and at least two years of related experience, with strong spreadsheet and data-entry skills.