Executive Assistant to AVP & Executive Director

University of Texas at Austin; United States; On-site; USD 59,000 - 72,000; Full time

Job summary

The Executive Assistant at University of Texas at Austin provides high-level support to the Associate Vice Provost and Executive Director of Extended Education Ventures, ensuring efficient operations across eight departments and coordinating executive-level and unit-wide events.

This role manages schedules, communications, travel, and confidential information with judgment and professionalism, serving as a liaison between leadership, campus partners, vendors, and external stakeholders.

Qualifications

• Bachelor’s degree and at least 5 years of experience including two years at the administrative Associate or Senior Administrative Associate level.
• Experience managing complex calendars, coordinating meetings and travel, and balancing multiple competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to communicate effectively with individuals at all levels and external partners.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and manage sensitive information with professionalism.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft applications, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Serve as the welcoming face of the center, greeting staff and visitors and tracking daily visitor schedules; screen inquiries and reroute as needed.
• Draft and manage email communications and calendar management for the AVP/Director; schedule meetings and events with independent judgment.
• Serve as primary liaison between leadership and internal/external stakeholders; coordinate with campus partners, vendors, and affiliates.
• Provide direct support to the AVP/Director and leadership team; track activities, meetings, events, and follow-ups; coordinate division-wide activities.
• Manage office operations and administrative functions including financial processes, vendor coordination, facilities matters, and event logistics; plan unit-wide events.
• Provide project support, research, and prepare documents; assist with special projects and strategic initiatives.

Skills

Calendar management

Travel coordination

Executive support

Communication

Confidentiality

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

The Executive Assistant at University of Texas at Austin provides high-level support to the Associate Vice Provost and Executive Director of Extended Education Ventures, ensuring efficient operations across eight departments and coordinating executive-level and unit-wide events.

This role manages schedules, communications, travel, and confidential information with judgment and professionalism, serving as a liaison between leadership, campus partners, vendors, and external stakeholders.