Senior Executive Assistant & Division Coordinator

Central Health; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Central Health in Austin, Texas seeks an Executive Assistant & Division Coordinator to provide complex administrative support to the Manager of Administration and senior leaders. The role ensures timely, accurate handling of tasks, meetings, and confidential information.

Responsibilities include heavy scheduling for executives, planning meetings, preparing expense and travel reports, managing records, coordinating budgets, and supporting board governance activities as needed.

Qualifications

• Minimum high school diploma or GED required.
• 60 college hours from an accredited university may substitute for up to two years of work experience.
• 5 years of administrative experience supporting managers, directors and executives with complex meeting and calendar needs.

Responsibilities

• Heavy scheduling of internal and external meetings for executives.
• Coordinate complex meetings with multiple attendees and assistants.
• Arrange meeting space, catering, and logistics; attend meetings and transcribe notes as needed.
• Prepare and track action items, ensure follow-through and deadlines.
• Assist with budget preparation, expense reports, and travel reimbursements.

Skills

Calendar management

Meeting coordination

Microsoft Office 365

Data entry

Records management

Travel planning

Communication skills

Proactive approach

Education

High school diploma or GED

60 college hours

Tools

Microsoft Office

Job description

Central Health in Austin, Texas seeks an Executive Assistant & Division Coordinator to provide complex administrative support to the Manager of Administration and senior leaders. The role ensures timely, accurate handling of tasks, meetings, and confidential information.

Responsibilities include heavy scheduling for executives, planning meetings, preparing expense and travel reports, managing records, coordinating budgets, and supporting board governance activities as needed.