Executive Assistant & Office Operations Lead

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Commuter benefits

401(k) with employer match

PTO

Job summary

Beacon Hill Staffing Group, LLC in New York is seeking an Office Administrator / Executive Assistant to serve as the primary administrative and operational support for a lean investment management team. The role blends executive assistance with office management and requires initiative in a fast-paced, onsite environment.

Responsibilities include calendar management, travel arrangements, investor-relations support, and daily office operations.

Qualifications

• Bachelor's degree required.
• Executive Assistant/Office Manager experience preferred.
• Open to early-career candidates with strong admin aptitude.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Resourceful, self-motivated, and independent.
• Ability to manage multiple priorities.
• Team-oriented with strong interpersonal skills.
• Entrepreneurial mindset and ownership.
• Interest in finance or professional services is a plus.

Responsibilities

• Provide executive support to the Managing Partner, including calendar management and scheduling.
• Coordinate domestic and international travel arrangements.
• Support scheduling and administrative needs for the broader investment team.
• Assist with investor relations activities and communications.
• Maintain office operations, supplies, and facilities.
• Coordinate building management requests and vendor relations.
• Manage meeting logistics and visitor coordination.
• Support fundraising and business development initiatives.
• Serve as the primary administrative resource for the office.
• Handle expense tracking and operational workflows.
• Assist with special projects and process improvements.

Skills

Calendar management

Scheduling

Written communications

Verbal communications

Organizational skills

Detail-oriented

Independent work

Multitasking

Interpersonal skills

Ownership mindset

Finance/Investing interest

Education

Bachelor's degree

Job description

Beacon Hill Staffing Group, LLC in New York is seeking an Office Administrator / Executive Assistant to serve as the primary administrative and operational support for a lean investment management team. The role blends executive assistance with office management and requires initiative in a fast-paced, onsite environment.

Responsibilities include calendar management, travel arrangements, investor-relations support, and daily office operations.