Dynamic Administrative Receptionist – Office & Exec Support

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in New York is seeking a Temporary to Permanent Administrative Receptionist to support an Investment Management firm. The role entails greeting guests, answering the mainline, coordinating meetings, and assisting executives with related tasks.

Office hours are 8:30am–4:30pm with overtime flexibility and in-office presence five days a week. The position requires a Bachelor's Degree and 2+ years of corporate office experience, with strong communication,

Qualifications

• Excellent interpersonal and written/verbal communication skills.
• Ability to prioritize competing demands and meet deadlines.
• Strong initiative and ownership of responsibilities.

Responsibilities

• Greet guests, register visitors and direct to conference rooms.
• Answer mainline and manage phone coverage; coordinate meetings and setup rooms.
• Prepare materials using Word and Excel; support executives as needed.
• Coordinate with team and provide back-up phone and administrative support.
• Handle mail services (US Mail, FedEx) and track priority mail.

Skills

Interpersonal skills

Prioritization

Proactive attitude

Teamwork

Education

Bachelor's Degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Beacon Hill Staffing Group, LLC in New York is seeking a Temporary to Permanent Administrative Receptionist to support an Investment Management firm. The role entails greeting guests, answering the mainline, coordinating meetings, and assisting executives with related tasks.

Office hours are 8:30am–4:30pm with overtime flexibility and in-office presence five days a week. The position requires a Bachelor's Degree and 2+ years of corporate office experience, with strong communication,