Office Administrator/Executive Assistant

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Hybrid schedule

Healthcare benefits

PTO

Job summary

Beacon Hill is seeking a highly organized Office Administrator/Executive Assistant to support leadership and office operations within a growing healthcare-focused private equity firm. This blended role offers exposure to executive support, workplace operations, investor interactions, and firm-building initiatives.

Hours are 9:00am-6:00pm with flexibility; hybrid schedule: 4 days onsite, Fridays remote. Key responsibilities include calendar management, travel coordination, expense reports, and

Qualifications

• 3-5+ years of Executive Assistant, Office Manager, Office Administrator, or related experience.
• Bachelor's degree required.
• Strong calendar management, travel coordination, and expense management experience.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and judgment.
• Experience working in entrepreneurial or high-growth environments preferred.
• Strong Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint.
• Resourceful, proactive, and comfortable taking ownership of responsibilities.

Responsibilities

• Provide executive support to firm leadership, including calendar management and meeting coordination.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Process expense reports and assist with reimbursement tracking.
• Support light personal assistant responsibilities, including reservations, family logistics, and scheduling.
• Serve as the primary point of contact for day-to-day office operations.
• Welcome visitors, investors, and portfolio company executives while ensuring a polished office experience.
• Manage conference room scheduling, meeting preparation, audiovisual setup, and catering coordination.
• Liaise with building management, vendors, and service providers regarding facilities issues and office maintenance.
• Oversee office supplies, kitchen inventory, pantry stocking, and common-space organization.
• Support onboarding logistics, workspace setup, and office initiatives as the firm grows.
• Assist with firm events, team activities, and special projects.
• Identify opportunities to improve administrative processes and operational efficiency.

Skills

Calendar management

Travel coordination

Expense management

MS Office

Discretion

Communication

Education

Bachelor's degree

Tools

MS Office

Outlook

Excel

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking a highly organized, proactive Office Administrator/Executive Assistant to support leadership and office operations within a growing healthcare-focused private equity firm. This is a blended Executive Assistant and Office Management role offering exposure to executive support, workplace operations, investor interactions, and firm-building initiatives. The ideal candidate is service-oriented, detail-focused, and thrives in an entrepreneurial environment where no task is too big or too small. Hours are generally 9:00am-6:00pm with occasional flexibility as needed, and the role follows a hybrid schedule with Monday-Thursday onsite and Fridays remote.

Key Responsibilities

• Provide executive support to firm leadership, including calendar management and meeting coordination
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Process expense reports and assist with reimbursement tracking
• Support light personal assistant responsibilities, including reservations, family logistics, and scheduling
• Serve as the primary point of contact for day-to-day office operations
• Welcome visitors, investors, and portfolio company executives while ensuring a polished office experience
• Manage conference room scheduling, meeting preparation, audiovisual setup, and catering coordination
• Liaise with building management, vendors, and service providers regarding facilities issues and office maintenance
• Oversee office supplies, kitchen inventory, pantry stocking, and common-space organization
• Support onboarding logistics, workspace setup, and office initiatives as the firm grows
• Assist with firm events, team activities, and special projects
• Identify opportunities to improve administrative processes and operational efficiency

Qualifications

• 3-5+ years of Executive Assistant, Office Manager, Office Administrator, or related experience
• Bachelor's degree required
• Strong calendar management, travel coordination, and expense management experience
• Excellent organizational and multitasking skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and judgment
• Experience working in entrepreneurial or high-growth environments preferred
• Strong Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint
• Resourceful, proactive, and comfortable taking ownership of responsibilities

Compensation/Benefits

• Up to $90K-$110K base salary + discretionary bonus
• Medical, dental, and vision benefits
• 100% employer-paid coverage for the base healthcare plan
• PTO package
• Hybrid schedule (4 days onsite, Fridays remote)

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)