Executive Front Desk & Operations Support

Beacon Hill Staffing Group, LLC; Summit (NJ); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Equal opportunity employer

Job summary

Beacon Hill Staffing Group, LLC is seeking an administrative assistant to support executives in Summit, NJ, in-office five days a week from 8am to 5pm with OT as needed. You will greet guests, answer the mainline, coordinate meetings, and prepare materials using Word and Excel.

The role requires a Bachelor's Degree (preferred) with 2+ years in a similar corporate office role, and strong organization, communication, and diplomacy skills. This is an in-office position with a collaborative team.

Qualifications

• Bachelor's Degree preferred and 2+ years of corporate office experience in a similar position.
• Ability to thrive in a fast-paced and rigorous work environment; prioritize competing demands and meet deadlines.
• Flexibility in coverage assignments and proactive attitude toward tasks.
• Strong interpersonal, written and verbal communication skills with poise and diplomacy.
• Experience supporting executives in a corporate setting and teamwork orientation.
• Extensive knowledge of Microsoft Outlook; proficient in Excel, Word and PowerPoint.
• Working knowledge of office procedures and standard equipment; conconor experience is a plus.
• Experience in finance industry is a plus but not required.

Responsibilities

• General reception duties including registering and greeting guests, answering mainline calls and directing to conference rooms.
• Schedule and organize meetings, address conflicts, and prioritize priorities.
• Prepare and edit materials for the team, including Word documents and Excel spreadsheets.
• Coordinate with team to provide phone coverage and back-up assistance as needed.
• Perform administrative tasks for executives and manage other duties as required.
• Use US Mail, FedEx and other services to send and track priority mail.

Skills

Reception

Calendar management

Communication

Prioritization

Education

Bachelor's Degree preferred

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Beacon Hill Staffing Group, LLC is seeking an administrative assistant to support executives in Summit, NJ, in-office five days a week from 8am to 5pm with OT as needed. You will greet guests, answer the mainline, coordinate meetings, and prepare materials using Word and Excel.

The role requires a Bachelor's Degree (preferred) with 2+ years in a similar corporate office role, and strong organization, communication, and diplomacy skills. This is an in-office position with a collaborative team.