Executive Admin & Office Operations Specialist

Beacon Hill; Philadelphia (Philadelphia County); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid leave programs

Comprehensive benefits package

Job summary

Beacon Hill seeks an Administrative Assistant to support office operations and executive leadership in a fast-paced, onsite environment. You will manage calendars, coordinate meetings, and act as the face of the office with discretion and professionalism.

The role requires 3+ years of admin experience, strong organizational skills, and proficiency with Microsoft Office. Temp-to-perm with a competitive pay rate and comprehensive benefits.

Qualifications

• 3+ years in administrative or executive support roles.
• Experience supporting executives or senior leadership.
• Strong organization and multitasking abilities.
• Excellent written and verbal communication.
• Ability to prioritize competing deadlines.

Responsibilities

• Serve as first point of contact for clients, visitors and vendors.
• Answer, screen, and route calls; manage leadership messages.
• Coordinate arrivals, meeting logistics, and reception operations.
• Support client intake inquiries and general admin tasks.
• Manage calendars for executive leadership and schedule travel.
• Assist with ad hoc projects and confidential information.
• Liaise with vendors and external partners; ensure smooth operations.

Skills

Administrative experience

Executive support

Organization

Communication skills

Prioritization

Discretion

Tools

Microsoft Office Suite

Job description

Beacon Hill seeks an Administrative Assistant to support office operations and executive leadership in a fast-paced, onsite environment. You will manage calendars, coordinate meetings, and act as the face of the office with discretion and professionalism.

The role requires 3+ years of admin experience, strong organizational skills, and proficiency with Microsoft Office. Temp-to-perm with a competitive pay rate and comprehensive benefits.