Executive Assistant & Office Operations Lead

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Hybrid schedule

Healthcare benefits

PTO

Job summary

Beacon Hill is seeking a highly organized Office Administrator/Executive Assistant to support leadership and office operations within a growing healthcare-focused private equity firm. This blended role offers exposure to executive support, workplace operations, investor interactions, and firm-building initiatives.

Hours are 9:00am-6:00pm with flexibility; hybrid schedule: 4 days onsite, Fridays remote. Key responsibilities include calendar management, travel coordination, expense reports, and

Qualifications

• 3-5+ years of Executive Assistant, Office Manager, Office Administrator, or related experience.
• Bachelor's degree required.
• Strong calendar management, travel coordination, and expense management experience.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and judgment.
• Experience working in entrepreneurial or high-growth environments preferred.
• Strong Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint.
• Resourceful, proactive, and comfortable taking ownership of responsibilities.

Responsibilities

• Provide executive support to firm leadership, including calendar management and meeting coordination.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Process expense reports and assist with reimbursement tracking.
• Support light personal assistant responsibilities, including reservations, family logistics, and scheduling.
• Serve as the primary point of contact for day-to-day office operations.
• Welcome visitors, investors, and portfolio company executives while ensuring a polished office experience.
• Manage conference room scheduling, meeting preparation, audiovisual setup, and catering coordination.
• Liaise with building management, vendors, and service providers regarding facilities issues and office maintenance.
• Oversee office supplies, kitchen inventory, pantry stocking, and common-space organization.
• Support onboarding logistics, workspace setup, and office initiatives as the firm grows.
• Assist with firm events, team activities, and special projects.
• Identify opportunities to improve administrative processes and operational efficiency.

Skills

Calendar management

Travel coordination

Expense management

MS Office

Discretion

Communication

Education

Bachelor's degree

Tools

MS Office

Outlook

Excel

PowerPoint

Job description

Beacon Hill is seeking a highly organized Office Administrator/Executive Assistant to support leadership and office operations within a growing healthcare-focused private equity firm. This blended role offers exposure to executive support, workplace operations, investor interactions, and firm-building initiatives.

Hours are 9:00am-6:00pm with flexibility; hybrid schedule: 4 days onsite, Fridays remote. Key responsibilities include calendar management, travel coordination, expense reports, and