Executive Assistant/Office Administrator

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Commuter benefits

401(k) with employer match

PTO

Job summary

Beacon Hill Staffing Group, LLC in New York is seeking an Office Administrator / Executive Assistant to serve as the primary administrative and operational support for a lean investment management team. The role blends executive assistance with office management and requires initiative in a fast-paced, onsite environment.

Responsibilities include calendar management, travel arrangements, investor-relations support, and daily office operations.

Qualifications

• Bachelor's degree required.
• Executive Assistant/Office Manager experience preferred.
• Open to early-career candidates with strong admin aptitude.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Resourceful, self-motivated, and independent.
• Ability to manage multiple priorities.
• Team-oriented with strong interpersonal skills.
• Entrepreneurial mindset and ownership.
• Interest in finance or professional services is a plus.

Responsibilities

• Provide executive support to the Managing Partner, including calendar management and scheduling.
• Coordinate domestic and international travel arrangements.
• Support scheduling and administrative needs for the broader investment team.
• Assist with investor relations activities and communications.
• Maintain office operations, supplies, and facilities.
• Coordinate building management requests and vendor relations.
• Manage meeting logistics and visitor coordination.
• Support fundraising and business development initiatives.
• Serve as the primary administrative resource for the office.
• Handle expense tracking and operational workflows.
• Assist with special projects and process improvements.

Skills

Calendar management

Scheduling

Written communications

Verbal communications

Organizational skills

Detail-oriented

Independent work

Multitasking

Interpersonal skills

Ownership mindset

Finance/Investing interest

Education

Bachelor's degree

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Office Administrator / Executive Assistant to serve as the primary administrative and operational support professional within a growing investment management firm. This is a blended Executive Assistant and Office Management role supporting the Managing Partner while overseeing day-to-day office operations for a lean, entrepreneurial team. The ideal candidate is resourceful, self-directed, and comfortable wearing multiple hats in a fast-paced environment where initiative and ownership are highly valued. Hours are generally 8:30am-6:00pm with flexibility for occasional early meetings, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide executive support to the Managing Partner, including calendar management and scheduling
• Coordinate domestic and international travel arrangements, including flights, hotels, conferences, reservations, and itineraries
• Support scheduling and administrative needs for the broader investment team
• Assist with investor relations activities, including managing inbound investor inquiries and communications
• Maintain office operations, supplies, inventory, and common areas
• Coordinate building management requests, office vendors, and day-to-day facilities needs
• Manage meeting logistics, conference room preparation, and visitor coordination
• Support fundraising and business development initiatives through administrative and organizational assistance
• Serve as the primary administrative resource for the office
• Handle expense tracking, reimbursements, and operational workflows
• Assist with special projects and process improvement initiatives

Qualifications:

• Bachelor's degree required
• Prior Executive Assistant, Office Manager, Office Coordinator, or administrative experience preferred
• Open to candidates earlier in their careers with strong administrative aptitude and professionalism
• Strong calendar management and scheduling experience
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Resourceful, self-motivated, and comfortable working independently
• Ability to manage multiple priorities simultaneously
• Positive, team-oriented attitude with strong interpersonal skills
• Entrepreneurial mindset and willingness to take ownership
• Interest in finance, investing, or professional services environments is a plus

Compensation/Benefits:

• Up to $100K-$140K base salary + discretionary bonus
• Medical, dental, and vision benefits beginning on day one
• Life insurance coverage
• Commuter benefits
• 401(k) program being implemented with employee participation eligibility
• PTO package
• Occasional complimentary lunches
• Fully onsite role in One World Trade Center
• Exposure to investors, fundraising initiatives, and firm operations

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)