Executive Assistant/Manager

Gainor Staffing; New York (NY); On-site; USD 125,000 - 150,000; Full time

Job summary

A prestigious global Real Estate asset manager seeks an Executive Assistant/Manager to support senior leaders and oversee the administrative team. The ideal candidate will bring 7+ years of administrative experience, strong leadership skills, and a proactive mindset. This is an excellent opportunity to make an impact and grow within a respected organization, offering a competitive salary and a supportive work environment.

Qualifications

• 7+ years of experience supporting senior leaders.
• At least 1 year of team management experience.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide administrative support to executives, managing complex calendaring and travel.
• Oversee the administrative team and distribute workloads.
• Lead onboarding and development for new administrative hires.

Skills

Leadership

Communication

Organization

Proactiveness

Education

Bachelor's Degree

Job description

Our client, a global Real Estate asset manager with over $600 billion in assets under management and a 100+ year history, is seeking an Executive Assistant/Manager.

This is an excellent opportunity to make an impact at a prestigious company that offers fantastic benefits and potential for growth!

Who You Are

• An administrative professional with a bachelor’s degree and 7+ years of experience supporting senior leaders
• A natural leader with at least 1 year of team management experience
• Organized and proactive, with a knack for anticipating needs before they arise
• A strong communicator with excellent interpersonal, written, and verbal skills
• Trusted to handle sensitive information with discretion and professionalism

What You’ll Do

• Provide administrative support to a team of executives, including complex calendaring across multiple time zones, global travel, and expense management
• Oversee the administrative team; set priorities and distribute workloads
• Lead onboarding for new administrative hires and provide ongoing coaching and development
• Review and approve timesheets and time-off requests while ensuring coverage

What Success Looks Like

• Executives feel supported, prepared, and able to focus on strategic initiatives
• The administrative team is engaged, well-trained, and continuously developing their skills
• Administrative coverage for the executive team is maintained at all times
• Operations run smoothly and the team consistently delivers high-quality support across the organization

Salary Range: $125,000 – 150,000 annually, based on experience

Gainor is committed to the principle of equal employment opportunity for all employees and to providing a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision-making, veteran or military status, or any other characteristic or status protected under applicable law.