Executive Assistant

Gainor Staffing; New York (NY); Hybrid; USD 120,000 - 145,000; Full time

Benefits offered by this job

Excellent benefits

Unique perks

Job summary

A leading investment management firm based in Midtown, Manhattan is seeking an experienced Executive Assistant with over 4 years of experience. This hybrid position involves managing busy calendars, preparing meeting materials, and monitoring communications. Strong proficiency in Microsoft Office and excellent organizational skills are required. The firm offers a competitive salary range of $120,000 - $145,000 along with unique perks. Join a professional environment dedicated to confidentiality and discretion.

Qualifications

• 4+ years' experience as an Executive Assistant.
• Tech savvy with strong Microsoft Office skills.
• Excellent communication and organizational skills.

Responsibilities

• Manage the busy calendars of multiple executives.
• Prepare meeting materials and generate reports.
• Monitor incoming emails and maintain contact information.

Skills

Executive Assistant experience

Strong Microsoft Office skills

Excellent writing skills

Detail-oriented

Organizational skills

Job description

Executive Assistant

Our client, one of the world’s largest investment management firms, is seeking an experienced Executive Assistant. The position is hybrid and based 4 out of 5 days per week at their beautiful Midtown, Manhattan office. The firm offers excellent benefits and unique perks!

Base pay range

$120,000.00/yr - $145,000.00/yr

Responsibilities

• Manage the busy calendars of multiple executives and keep them informed regarding all commitments and responsibilities
• Prepare meeting materials and generate reports
• Monitor incoming emails, draft correspondence, and maintain up-to-date contact information in Outlook
• Arrange travel and logistics
• Screen incoming phone calls, route appropriately, and take messages
• Prepare and submit detailed expense reports
• Handle sensitive information with utmost discretion and confidentiality

Skills and Qualifications

• 4+ years’ Executive Assistant experience
• Tech savvy, with strong Microsoft Office skills
• Highly focused, with extremely professional demeanor
• Dedicated to detail, with excellent writing, communication, and organizational skills
• Proven ability to maintain utmost confidentiality regarding sensitive information

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Financial Services and Investment Management

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.