Executive Assistant to HR Team

Gainor Staffing; New York (NY); On-site; USD 130,000 - 140,000; Full time

Job summary

A prominent investment firm in New York is seeking an Executive Assistant to provide administrative support to senior HR leaders. This role requires strong organizational and project management skills with advanced abilities in Microsoft PowerPoint and Excel. The ideal candidate should have 7-10 years of relevant experience in finance or a corporate environment. The annual salary range is $130,000 – 140,000 based on experience.

Qualifications

• 7–10 years of experience, ideally in finance or a corporate setting.
• Skilled in managing complex calendars across time zones.
• Experience creating polished materials for executive audiences.

Responsibilities

• Provide direct administrative support to three senior HR leaders.
• Manage complex scheduling and internal communications.
• Prepare high-quality decks and reports.

Skills

Organizational skills

Project management

Advanced Microsoft PowerPoint

Advanced Microsoft Excel

Communication skills

Education

Bachelor's degree

Job description

Overview

A prominent investment firm is seeking a resourceful and detail-oriented Executive Assistant to support its Human Resources team. Known for its entrepreneurial mindset and ambitious growth strategy, the company fosters a culture of agility, accountability, and continuous improvement. The role offers a front-row seat to strategic HR initiatives in a collaborative, fast-moving workplace with global impact.

Who You Are

• A highly organized Executive Assistant with a bachelor’s degree and 7–10 years of experience, ideally in finance or a corporate setting
• Skilled in managing complex calendars, coordinating across time zones, and supporting senior leaders with varied styles
• Advanced in Microsoft PowerPoint and Excel, with experience creating polished materials for executive audiences
• Strong project manager who can prioritize, track progress, and drive initiatives independently
• Discreet, adaptable, and effective in fast-paced, high-stakes environments

What You’ll Do

• Provide direct administrative support to three senior HR leaders
• Manage complex scheduling, internal communications, and recurring leadership touchpoints
• Prepare high-quality decks, reports, and materials for internal use
• Coordinate training sessions, onboarding schedules, and recruiting logistics
• Track and execute on firm-wide people initiatives and cross-functional HR projects
• Organize logistics for internal programs and events

What Success Looks Like

• Executives receive seamless, proactive support across scheduling, communication, and execution
• Materials are consistently accurate, professional, and delivered on time
• Projects and programs run smoothly, with clear timelines and measurable progress
• You consistently stay ahead of needs, solve problems quickly, and bring structure to shifting priorities

Salary Range

$130,000 – 140,000 annually, based on experience

Location

New York, NY – On site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.