Executive Assistant

Gainor; Chicago (IL); On-site; USD 105,000 - 120,000; Full time

Benefits offered by this job

Excellent health insurance

401k with match

Generous PTO

Paid overtime

Bonus eligible

Job summary

A leading real estate investment management company is seeking an Executive Assistant to support senior executives. This hybrid role involves coordinating travel, managing calendars, and preparing presentations. The ideal candidate will have a Bachelor's degree and extensive experience in a similar role, particularly in financial services.

Qualifications

• 7+ years’ experience, preferably in financial services.
• Strong written and verbal communication skills.
• Ability to work independently with minimal direction.

Responsibilities

• Coordinate heavy travel arrangements and itineraries.
• Manage heavy calendar schedules.
• Prepare PowerPoint presentations and Excel workbooks.

Skills

Communication

Travel Management

Judgment

Self-Starter

Decision Making

Microsoft Office

Concur

Education

Bachelor’s degree

Job description

Job Opportunity: Executive Assistant

Our client, a premier real estate investment management company, is seeking an Executive Assistant to join their team! The position is hybrid and based part of the week in their Chicago, Illinois office.

This role supports senior-level executives who travel frequently; therefore, travel coordination experience is essential!

The company offers excellent health insurance, a 401k with match, and generous PTO! The position is paid OT and bonus eligible.

Job Responsibilities

1. Coordinate heavy travel arrangements and itineraries (booking flights, accommodations, ground transportation, itineraries)
2. Process expense reports
3. Manage heavy calendar schedules
4. Answer and screen telephone calls
5. Organize meetings (conference room, catering, technology needs, etc.)
6. Prepare PowerPoint presentations and Excel workbooks
7. Manage all outgoing correspondence
8. Ship and receive packages using multiple carriers
9. Create and maintain accurate files
10. Perform other duties as needed

Skills and Qualifications

1. Bachelor’s degree
2. 7+ years’ experience, preferably in financial services
3. Strong written and verbal communication skills
4. Experience with travel management
5. Ability to work independently with minimal direction, be a self-starter
6. Excellent judgment and decision-making skills
7. Proficient in Microsoft Office and Concur

Salary Range: $105,000 - $120,000 based on experience

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.