Executive Personal Assistant

Gainor Staffing; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

A private family-owned organization in Midtown Manhattan is seeking an Executive Personal Assistant to support the company President. The ideal candidate will manage schedules, handle communications professionally, and ensure seamless office operations. This fully on-site role offers a competitive salary ranging from $90,000 to $100,000 annually based on experience.

Qualifications

• At least 2 years of experience in supporting senior leaders.
• Ability to handle sensitive matters with discretion.
• Experience with CRM software is a plus.

Responsibilities

• Manage schedules, travel, and daily logistics for the President.
• Act as a gatekeeper for communications.
• Oversee office operations including supplies and guest reception.
• Coordinate meetings and events.
• Manage confidential documents with discretion.
• Support personal and professional initiatives.

Skills

Experience supporting senior leaders

Skilled communicator

Tech-savvy

Job description

Our client is a private, family-owned organization. They are seeking an Executive Personal Assistant to join the team in support of the company President. The position is fully on site in Midtown Manhattan.Who You Are

• Executive Personal Assistant with at least 2 years of experience in supporting senior leaders

• Skilled communicator who handles sensitive matters with discretion and grace

• Comfortable managing both personal and professional tasks

• Tech-savvy and able to learn new technologies – CRM experience, a plus!

What You’ll Do

• Serve as the primary support for the President, managing schedules, travel, and daily logistics

• Act as a gatekeeper for communications, handling calls and emails with professionalism

• Oversee office operations including supplies, guest reception, and general upkeep

• Coordinate meetings and events

• Manage confidential documents and information with discretion

• Support both business and personal initiatives, including errands, household coordination, and vendor management

• Liaise with external partners such as attorneys, accountants, and investment professionals

• Maintain digital and physical filing systems for easy access and organization

• Occasionally assist other senior staff or family members as needed

What Success Looks Like

• The President’s day flows seamlessly, with all logistics handled proactively

• Communications are managed with clarity, professionalism, and confidentiality

• Meetings and events are executed flawlessly, with all materials and follow-ups in place

• Personal and professional responsibilities are balanced with efficiency and care

• The office environment is welcoming, well-stocked, and smoothly run

Salary Range: $90,000 – 100,000 annually, based on experienceGainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.