Executive Assistant Office Manager

Joss Search; New York (NY); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Generous PTO and family leave policies

Hybrid work environment; 3 days in the

Job summary

Joss Search is recruiting on behalf of a well-established global investment firm for an Executive Assistant/Office Manager role. You will support senior leadership, manage complex calendars and travel across time zones, and keep office operations running smoothly.

Responsibilities include coordinating meetings and events, overseeing facilities and vendor relations, onboarding and HR administration, and contributing to a professional, respectful office culture. Hybrid work: 3 days in office.

Qualifications

• Experience as Executive Assistant, Office Manager, or in a combined support role.
• Experience supporting senior executives in a fast-paced, professional environment.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong communication skills and the confidence to interact with stakeholders at all levels.
• High level of discretion and professionalism when handling confidential information.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Exposure to HR administration, finance coordination, or office technology support.

Responsibilities

• Manage complex calendars, travel, expenses across multiple time zones.
• Coordinate meetings, events, and office hospitality for employees and visitors.
• Oversee day-to-day office operations, including facilities, vendors, supplies, and maintenance.
• Prepare presentations, correspondence, and other business documents with high accuracy.
• Support onboarding, recruitment coordination, HR administration, and select finance processes.
• Partner with external vendors and service providers, including IT and facilities teams.
• Act as a liaison across internal teams and global offices; provide ad hoc project support.
• Help foster a positive office culture through team events and wellbeing programs.

Skills

Executive support

Office management

Calendar management

Communication

Discretion

MS Office

HR coordination

Finance coordination

Vendor coordination

Tools

Outlook

Word

Excel

PowerPoint

Job description

Our client is a well-established global investment firm with a collaborative and team-oriented culture. They offer the opportunity to work closely with senior leadership, gain broad business exposure, and be part of a supportive environment where administrative professionals are highly valued.

The Role

This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping both executives and office operations running smoothly.

• Provide high-level support to senior leadership, managing complex calendars, travel, expenses, and scheduling across multiple time zones
• Coordinate meetings, events, and office hospitality, ensuring a seamless experience for employees and visitors
• Oversee day-to-day office operations, including facilities, vendors, supplies, and workplace maintenance
• Prepare presentations, correspondence, and other business documents with a high level of accuracy and professionalism
• Support onboarding, recruitment coordination, HR administration, and select finance-related processes
• Partner with external vendors and service providers, including IT and facilities teams, to keep operations running smoothly
• Act as a key liaison across internal teams and global offices while providing ad hoc project support as needed
• Help foster a positive office culture through team events, employee engagement initiatives, and wellbeing programs

The Candidate

• Experience as an Executive Assistant, Office Manager, or in a combined support role
• Experience supporting senior executives in a fast-paced, professional environment
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong communication skills and the confidence to interact with stakeholders at all levels
• High level of discretion and professionalism when handling confidential information
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Exposure to HR administration, finance coordination, or office technology support
• Salary between $120k and $150k
• Medical, dental, and vision coverage
• Generous PTO and family leave policies
• Hybrid work environment; 3 days a week in the office

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together