Executive Assistant

Tailored Management; United States; Remote; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant II to join their dynamic team. In this role, you will provide vital administrative support, including complex calendaring, travel arrangements, and expense management for multiple leaders. Your expertise will help streamline operations, allowing executives to focus on their most impactful work. This remote position offers the chance to collaborate with a talented team while contributing to a supportive work environment. If you're organized, detail-oriented, and ready to make a difference, this opportunity is perfect for you!

Qualifications

• 2+ years of experience providing administrative support to executives.
• Experience managing calendars, travel, and expenses effectively.

Responsibilities

• Provide high-volume complex calendaring and travel support remotely.
• Effectively communicate with leaders to learn business priorities.

Skills

Administrative Support

Calendar Management

Travel Coordination

Expense Management

Microsoft Office

Judgment and Discretion

Customer Relationship Management

Time Management

Education

BA/BS preferred

High school diploma or equivalent required

Tools

Microsoft Office

Customer Relationship Management System

Job description

This range is provided by Tailored Management. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $31.00/hr

Job Title: Executive Assistant II

Location: Remote (Preferred time zones: CT, ET & PT)

Pay Rate: $31/hr on w2

Estimated Start Date: June 9, 2025

Duration: 6 Months (High possibility of extension)

Responsibilities

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1.

This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work.

• Core Administrative Support
• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Provide short-term coverage in-team as needed if bandwidth allows

Basic Qualifications

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management or ticketing system

Education

• BA/BS preferred
• High school diploma or equivalent required
• Experience working with executives is highly preferred.

Interview Process

• 2 rounds: Screen & Final (Single interviewers)

Seniority level

Entry level

Employment type

Contract

Job function

Administrative, Analyst, and Customer Service

Industries

IT Services and IT Consulting, Broadcast Media Production and Distribution, and Social Networking Platforms