Executive Assistant

Leeds Professional Resources; North Miami (FL); On-site; USD 125,000 - 150,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A staffing and recruiting firm in North Miami is seeking a proactive executive assistant to support senior leadership. The ideal candidate will have strong communication skills and meticulous attention to detail. Responsibilities include managing scheduling and travel logistics for the CEO, coordinating communications and maintaining confidentiality. Experience in an office support role is required. This is a full-time position offering competitive benefits including medical insurance and a 401(k).

Qualifications

• Experience in an office environment performing administrative duties.
• Ability to support managers effectively.
• Flexible and capable of adapting to dynamic situations.

Responsibilities

• Manage professional and personal scheduling for CEO.
• Coordinate complex scheduling and calendar management.
• Manage travel logistics for senior executives.
• Provide administrative support including typing and filing.
• Maintain strict confidentiality with all materials.

Skills

Exceptional communication skills

Proactive problem solving

Attention to detail

Confidentiality

Job description

Overview

We are seeking an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate is proactive, a problem solver with exceptional communication skills and meticulous attention to detail. Experience in an office environment performing administrative duties and supporting managers is required. Given the dynamic executive landscape, the executive assistant must be flexible, consistent, and capable of maintaining confidentiality of high-level systems and operations.

Base pay range

$125,000.00/yr - $150,000.00/yr

Additional compensation types

Annual Bonus

Objectives of this role

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Staffing and Recruiting

Benefits

• Medical insurance
• Vision insurance
• 401(k)