Executive Assistant

Hired by Matrix, Inc; New York (NY); On-site; USD 38,572 - 41,328; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to join their team. This role is pivotal in providing high-level administrative support, ensuring smooth operations within a fast-paced environment. The ideal candidate will possess strong problem-solving abilities, excellent interpersonal skills, and a knack for multitasking. You'll be responsible for managing calendars, arranging travel, and maintaining confidentiality while interacting with senior management. This is an exciting opportunity to contribute to a global financial institution and build a rewarding career in administration.

Qualifications

• 3+ years of experience as an Executive or Administrative Assistant.
• Strong working experience with Microsoft Office tools.

Responsibilities

• Provide high-level administrative support and manage confidential information.
• Handle scheduling, travel arrangements, and correspondence.

Skills

Multi-tasking

Calendar Management

Problem-solving

Interpersonal Skills

Confidentiality

Education

High School Diploma or GED

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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This range is provided by Hired by Matrix, Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $30.00/hr

At-a-Glance:
Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant.

Position Type:

• Contract
• Onsite

Required:

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• High school diploma or GED is required; Bachelor's degree preferred
• Being able to multi-task in a fast-paced environment
• Experience in calendar management
• Adaptable team player
• Good problem-solving ability
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Tact and good judgment in confidential situations and proven experience interacting with senior management

Responsibilities:

• The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and team.
• Will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
• Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role.
• Should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.
• Will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Get in Touch:We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Abhinav at [phone] to learn more.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative