Executive Administrative Assistant

StevenDouglas

Saint Petersburg (FL)

On-site

USD 62,000 - 73,000

Full time

14 days+

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Job summary

A leading company is seeking an IT Executive Admin Services Specialist 2 to provide comprehensive administrative support to C-Level executives. The role involves managing schedules, travel arrangements, and ensuring efficient day-to-day logistics. Ideal candidates will have an Associate's Degree and relevant experience, along with strong communication and organizational skills. This contract position offers a competitive hourly rate.

Qualifications

2-4 years of experience or equivalent education and experience.
Proficiency in MS Office (Excel, Word, PowerPoint).

Responsibilities

Provides comprehensive administrative support to SVPs and Business Development Strategy Director.
Manages executive's schedule, prepares for meetings, and arranges complex travel.
Evaluates options and recommends decisions on projects and tasks.

Skills

Oral and Written Communication

Problem Solving

Business and Internal Communications

Call Screening

Document Preparation

Drafting Correspondence

Meeting Minutes

Scheduling and Logistics

Reception

Records Management

Spreadsheets

Inquiry Response

Management Reporting

Public Relations

Travel Coordination

Education

Associate's Degree

Bachelor's Degree

Tools

MS Office

Job description

This range is provided by StevenDouglas. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/hr - $35.00/hr

Direct message the job poster from StevenDouglas

The IT Executive Admin Services Specialist 2 provides administrative, event planning, travel organization, and project support to assigned Executive(s) and/or supports other Executive Admin Services Specialists as necessary. Exercises judgment and anticipates and self-manages the needs of the C-Level Suite while ensuring efficient day-to-day logistics. Demonstrates understanding of departmental priorities, anticipates needs based on business initiatives, and takes appropriate action when guidance is unavailable.

Major Position Responsibilities

Provides comprehensive administrative support to one or more SVPs and/or the Business Development Strategy Director to optimize their time and interactions with staff and the public.
Handles a variety of administrative tasks, independently initiating and managing processes related to projects, information, and personnel.
Manages the executive's schedule, prepares for meetings, follows up on tasks, and arranges complex travel.
Conducts research, compiles information, and prepares summaries and reports for the executive.
Builds positive, strategic relationships across the organization.
Uses discretion, judgment, and organizational knowledge to support activities and maintain confidentiality.
Evaluates different options and recommends decisions on projects, tasks, and events.
May oversee support staff or other resources.
Participates in developing and implementing administrative standards, policies, and practices.

Additional Responsibilities

Coordinates and executes complex private and commercial travel arrangements for the Executive Leadership and Senior Leaders, including flights, accommodations, transportation, and dining, working effectively with contracted vendors.

Basic Qualifications

Associate's Degree and 2-4 years of experience or equivalent education and experience.
Skills include: Oral and Written Communication, Problem Solving, Business and Internal Communications, Call Screening, Document Preparation, Drafting Correspondence, Meeting Minutes, Scheduling and Logistics, Reception, Records Management, Spreadsheets, Inquiry Response, Management Reporting, Public Relations, and Travel Coordination.
Proficiency in MS Office (Excel, Word, PowerPoint).

Preferred Qualifications