Executive Administrative Assistant - Remote

Recruit Monitor; Phoenix (AZ); Remote; USD 26,139 - 37,229; Part time

Benefits offered by this job

401k with employer match

Paid time off

Paid parental leave

Job summary

A leading recruitment agency seeks an Executive Administrative Assistant for a remote opportunity in Phoenix, Arizona. The role involves supporting senior-level executives by managing schedules, planning meetings, and handling travel arrangements. Candidates should have a minimum of 7 years of experience in executive assistance, exceptional organizational skills, and proficiency in online tools like Google Drive and Zoom. This part-time position offers starting pay of $23 per hour, with regular pay raises and various benefits including 401k matching and paid time off.

Qualifications

• Minimum of 7 years of direct hands-on experience in executive assistance and administration.
• Ability to multitask and prioritize work effectively.
• Excellent interpersonal communication and highly organized.

Responsibilities

• Maintain appointment schedules and calendars.
• Plan and schedule meetings, conferences, and travel.
• Manage expenses and conduct research as needed.

Tools

Google Drive

Outlook

Zoom

Job description

About the job Executive Administrative Assistant - Remote

This is a rewarding long-term career opportunity to work alongside established Fortune 500 companies, senior-level executives, and successful business owners of small and medium size businesses as they make a greater impact in the world. As an executive assistant, you will have the opportunity to choose the companies that you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries. You will join our team as a part-time W2 employee with the opportunity to become full-time in due course, based on performance.

As an executive assistant youll apply your professional skills in a wide range of tasks including:

• Maintaining appointment schedules and calendars.
• Planning and scheduling meetings, conferences, and travel.
• Making travel arrangements including flight and hotel bookings.
• Maximizing the executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
• Managing expenses.
• Conducting research on various topics.
• Other executive admin responsibilities as needed.

Your Skills and Experience:

• A minimum of 7 years of direct hands‑on experience in a role related to executive assistance and administration.
• Ability to multitask and prioritize work as needed.
• Advanced knowledge of online tools and software such as Google Drive, Outlook, and Zoom.
• Ability to learn new tools quickly.
• Excellent interpersonal communication.
• Highly organized.
• A team player who is proactive, flexible, results‑oriented and comfortable in a rapidly changing environment.
• Ability to work independently and under the pressure of deadlines.

Benefits youll love:

• Starting pay of $23 an hour with regular pay raises throughout your tenure
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Ongoing mentoring and support from your Team Leader to support you succeed with clients