Junior Executive Assistant

The Larko Group; Chicago (IL); On-site; USD 48,000 - 72,000; Full time

Job summary

An established industry player is looking for a proactive and tech-savvy Junior Executive Assistant to provide comprehensive administrative support to executives. In this dynamic role, you will manage calendars, coordinate meetings, and enhance operational efficiency through your strong technical skills. Your ability to multitask and prioritize in a fast-paced environment will be crucial as you contribute to a culture of productivity and innovation. If you are passionate about leveraging technology to drive results and thrive in a collaborative setting, this opportunity is perfect for you.

Qualifications

• Proven experience as an executive admin or similar role.
• Strong proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Manage executive calendars and coordinate meetings and travel.
• Prepare correspondence, presentations, and handle confidential information.

Skills

Organizational Skills

Time Management

Communication Skills

Problem-Solving

Tech-Savvy

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

Collaboration Tools

Job description

This range is provided by The Larko Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $30.00/hr

Recruiting Assistant, Temporary Division

We are seeking a highly organized, proactive, and tech-savvy Junior Executive Assistant to join our client’s team. You will provide comprehensive administrative support to executives, ensuring efficient operations and enabling leadership to focus on strategic priorities. Your strong technical skills will play a critical role in streamlining processes, enhancing efficiency, and contributing to a culture of productivity and innovation. If you thrive in a fast-paced environment, excel at managing multiple priorities, and are passionate about leveraging technology to drive results, we would love to hear from you!

Responsibilities

• Manage and maintain executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, collect and analyze data, and prepare reports as needed.
• Handle confidential and sensitive information with utmost discretion.
• Act as the point of contact between executives and internal/external stakeholders.
• Assist in the preparation of meetings, including agenda creation, document distribution, and minute-taking.
• Provide technical support and troubleshoot technology-related issues for executives and team members.
• Handle expense reports, including reviewing, verifying, and reconciling expenses.
• Stay updated with the latest technological trends and tools to recommend improvements and implement innovative solutions.

Ideal Experience

• Bachelor's degree in business administration or a related field (preferred).
• Proven experience as an executive admin or similar role.
• Strong proficiency in using various software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools.
• Excellent organizational, project management, and time management skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with integrity.
• Strong problem-solving and decision-making abilities.
• Tech-savvy with a passion for learning and implementing new technologies.

Seniority level

Associate

Employment type

Temporary

Job function

Administrative