Executive Assistant

ICX Group; Coral Gables (FL); On-site; USD 150,000 - 180,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading administrative services provider in Coral Gables is seeking a capable Administrative Assistant. This role involves providing top-level assistance to executives, managing calendars, and preparing documents. Candidates should have a Bachelor's degree or equivalent experience and be proficient in Microsoft Office. Essential skills include strong communication, attention to detail, and the ability to manage multiple priorities. Full-time employment in a dynamic office administration setting offers benefits like medical and vision insurance and a 401(k).

Qualifications

• Bachelor's degree or equivalent experience is preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Experience in managing multiple priorities and administrative tasks.
• Well-organized, detail-oriented, with strong follow-up skills.
• Strong written and verbal communication skills.
• Professionalism and discretion is a must.

Responsibilities

• Manage the calendar for executives.
• Prepare for meetings and events for the executive.
• Coordinate with vendors.
• Respond to emails and document requests on behalf of executives.
• Draft slides, meeting notes, and various documents.

Skills

Calendar management

Written communication

Verbal communication

Detail-oriented

Multi-tasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Base Pay Range

$150,000.00/yr - $180,000.00/yr

Additional Compensation Types

• Annual Bonus
• Direct message the job poster from ICX Group

Professional Recruiter– Administrative and HR Division | Career Matchmaker | Talent Partner

The ideal candidate will provide top-level assistance for high level executives. They should be well‑organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings and events
• Coordinate with vendors
• Manage correspondence, responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Bachelor's degree or equivalent experience is preferred
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well‑organized, detail‑oriented, ability to multi‑task with great follow‑up skills
• Strong written and verbal communication skills
• PROFESSIONALISM AND DISCRETION IS A MUST!

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Office Administration

Benefits

• Medical insurance
• Vision insurance
• 401(k)