Executive Assistant

Loan Factory; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO + holidays

401(k)

Fast-growth, tech-enabled environment

Job summary

Loan Factory is seeking an Executive Assistant to provide high-level administrative and strategic support to senior executives. The ideal candidate should have a Bachelor's degree in Business Administration or a related field and proven experience in a similar role. Responsibilities include managing calendars, preparing various documents, and maintaining confidentiality. The position offers a salary range of $55,000 – $75,000 per year along with benefits like PTO and 401(k).

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.

Responsibilities

• Manage executive calendars, appointments, and meetings.
• Prepare reports, presentations, and correspondence.
• Act as a point of contact between the executive and stakeholders.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Discretion and integrity

Problem-solving mindset

Multitasking abilities

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

The Executive Assistant provides high-level administrative and strategic support to senior executives. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, appointments, and meetings
• Prepare reports, presentations, and correspondence
• Act as a point of contact between the executive and internal/external stakeholders
• Handle confidential information with discretion
• Organize meetings, take minutes, and follow up on action items
• Screen and prioritize emails, calls, and requests
• Support project management and track deadlines
• Assist with event planning and coordination
• Maintain filing systems and office organization

Qualifications & Skills

• Bachelor’s degree in Business Administration or related field (preferred)
• Proven experience as an Executive Assistant or similar role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency in Microsoft Office / Google Workspace
• High level of professionalism and confidentiality
• Ability to multitask and prioritize effectively
• Problem-solving mindset and attention to detail
• Discretion and integrity
• Proactive and self-driven
• Strong interpersonal skills
• Adaptability and flexibility
• High attention to detail

Compensation and benefits

Salary Range:$55,000 – $75,000 per year

• PTO + holidays
• 401(k) (if applicable)
• Fast-growth, tech-enabled environment
• Exposure to leadership and business operations