Executive Assistant

Creative Solutions Services, LLC; New York (NY); On-site; USD 85,962,000 - 100,289,000; Full time

Job summary

Primary Talent Partners is seeking an Executive Assistant to support a financial services company in New York, NY on a 12-month contract. The role requires extensive calendar management, travel coordination, and the ability to handle confidential information across time zones.

Ideal candidates will have 5+ years of experience supporting C-Suite executives, familiarity with corporate banking, and strong MS Office skills.

Qualifications

• Undergraduate degree in business or related field is required.
• 5+ years of experience supporting C-Suite executives.
• Experience in a corporate banking environment is highly preferred.
• Excellent calendar management and multi-time-zone coordination.
• Discretion handling confidential information and materials.

Responsibilities

• Calendar management across multiple time zones for executives.
• Schedule and track client meetings including Board and Regulatory meetings.
• Coordinate domestic and international travel and expense claims.
• Coordinate webcasts and video/telepresence conferences as needed.
• Assist with onboarding new hires and transfer candidates.
• Prepare and distribute departmental reports and communications.
• Manage principals' inbox with proactive follow-up.
• Support with MS Office suite and proprietary systems as needed.

Skills

Calendar management

Travel arrangements

MS Office

C-Suite support

Confidential materials handling

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Job description

Primary Talent Partners has a new contract opening for a Executive Assistant to join a financial services company in New York, NY. This is a 12-month contract to start with the potential for extensions.

Pay:

Pay: $30.00 - $35.00/hr;W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment.Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.

Description:

Responsibilities:

• Calendar Management – complex agenda and setting of meetings across all time zones
• Schedule and track client meetings and support, including Board and Regulatory meetings
• Domestic & International Travel arrangements; expense claims, expedited travel services
• Coordinate webcasts, video and telepresence conferences as needed
• Preparation and coordination of departmental meetings, events, and Town Halls.
• Managing logistics for visitors
• Assist with the onboarding process of new hires and transfer candidates.
• Ordering, replenishment, arrangement and distribution of departmental supplies.
• Maintain current e-mail distribution lists in Outlook
• Modification and distribution of departmental reports.
• Completion of any reasonable projects or tasks, as requested by management.
• Manage principals' inbox/outbox with extensive follow up as needed
• Utilize several applications, both proprietary systems and the Microsoft Office Suite

Qualifications:

• Undergraduate degree in related business field of study is required.
• A minimum of 5+ years of relevant experience as an Executive Assistant supporting C-Suite level executive
• Experience in a corporate banking environment is highly preferred
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees.
• Experience handling confidential materials at all levels.
• Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.
• Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting.
• Knowledge of principles and processes for providing customer and personal services.
• Demonstrated ability to quickly learn and become proficient with a variety wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Primary Talent Partners is an Equal Opportunity / Aff…

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