Executive Administrative Assistant

CEI; New York (NY); Hybrid; USD 41,000 - 55,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Job summary

CEI is seeking an Executive Administrative Assistant in New York City to provide high-level support to executives. The role emphasizes calendar management, meeting coordination, and travel arrangements, with discretion in handling confidential materials and proficiency in Microsoft Office and proprietary systems.

The position involves coordinating domestic and international travel, supporting Board and Regulatory meetings, and assisting with onboarding and onboarding-related tasks.

Qualifications

• Undergraduate degree in related business field.
• 2+ years of relevant experience.
• Excellent calendar management and discretion.
• Experience handling confidential materials.
• Proficiency with MS Word, Excel, PowerPoint and Outlook.
• Domestic and international travel coordination.

Responsibilities

• Manage complex executive calendars across time zones.
• Schedule client meetings including Board and Regulatory meetings.
• Arrange domestic and international travel; process expenses.
• Coordinate webcasts and telepresence conferences.
• Prepare and coordinate departmental meetings and events.
• Logistics for visitors and onboarding of new hires.
• Manage department reports and Outlook distribution lists.
• Provide support across MS Office and proprietary systems.

Skills

Calendar management

Travel coordination

Expense reporting

MS Office

Outlook

Confidential materials

Administrative procedures

Communication skills

Education

Undergraduate degree in business

Tools

Proprietary systems

Microsoft Office Suite

Job description

Back Executive Administrative Assistant
Other New York , NY Contract Hybrid Aug 13, 2026

Executive Administrative Assistant

Job at a Glance

Title:Executive Administrative Assistant
Location:NYC
Contract: W2 only
Pay: $ 35/hour + optional medical, dental, vision, 401(k) match

Overview

This role provides administrative support to executive-level employees, with a focus on complex calendar management, meeting coordination, and travel arrangements. The position requires strong organization, discretion with confidential materials, and proficiency across Microsoft Office and proprietary applications.

Key Responsibilities

• Calendar Management – complex agenda and setting of meetings across all time zones
• Schedule and track client meetings and support, including Board and Regulatory meetings
• Domestic & International Travel arrangements; expense claims, expedited travel services
• Coordinate webcasts, video and telepresence conferences as needed
• Preparation and coordination of departmental meetings, events, and Town Halls
• Managing logistics for visitors
• Assist with the onboarding process of new hires and transfer candidates
• Ordering, replenishment, arrangement and distribution of departmental supplies
• Maintain current e-mail distribution lists in Outlook
• Modification and distribution of departmental reports
• Completion of any reasonable projects or tasks, as requested by management
• Manage principals' inbox/outbox with extensive follow up as needed
• Utilize several applications, both proprietary systems and the Microsoft Office Suite

Required Skills

• Excellent calendar management skills, including the coordination of complex executive meetings
• Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees
• Experience handling confidential materials at all levels
• Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint
• Experience in coordinating travel (both Domestic & International) and extensive experience in expense reporting
• Knowledge of principles and processes for providing customer and personal services
• Demonstrated ability to quickly learn and become proficient with a wide range of software applications, including both proprietary systems and the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Required Education

• Undergraduate degree in related business field of study

Preferred Skills

• A minimum of 2+ years of relevant experience

Why Should I Apply?

This opportunity offers broad exposure to executive-level support, complex scheduling, and high-visibility meeting coordination. Apply to contribute in a fast-paced environment requiring discretion, precision, and strong operational execution.

About CEI:

As a trusted technology partner, CEI delivers solutions that help our customers transform their business and achieve meaningful results. From strategy and custom application development through application management - our technology and digital experience services are tailored to meet each unique need of our customers. Our staffing solutions bring specialized skills to complement our customers' workforce and project requirements.

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