Executive Assistant

Maven Recruiting Group; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Maven Recruiting Group in New York is seeking an experienced Executive Assistant to support a group of Senior Executives in its headquarters. You will thrive in a fast‑paced environment, exercise exceptional judgment, and serve as a trusted partner to executive leadership.

Responsibilities include managing calendars, coordinating travel, preparing meeting materials, handling confidential information, and collaborating with cross‑functional teams to ensure seamless operations.

Qualifications

• Experience supporting senior executives in fast‑paced professional environments.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication and high discretion.

Responsibilities

• Manage complex calendars across multiple senior executives with shifting priorities.
• Coordinate domestic and international travel, itineraries and logistics.
• Prepare meetings with materials, research and follow‑ups.

Skills

Executive support to senior executives

Organizational skills

Communication skills

Discretion and professionalism

Proactiveness

Emotional intelligence

Tools

Microsoft Office

Collaboration tools

Job description

Executive Assistant to Senior Executives

A highly respected finance firm is seeking an experienced Executive Assistant to support a group of Senior Executives in its New York headquarters. This is an opportunity to join a collaborative, high-performing environment where administrative excellence is genuinely valued. The ideal candidate thrives in a fast‑paced setting, exercises exceptional judgment and discretion, and enjoys serving as a trusted partner to executive leadership.

Day-to-Day Responsibilities

• Manage complex, ever‑changing calendars across multiple senior executives, balancing shifting priorities with precision and foresight.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and last‑minute changes.
• Prepare executives for meetings through agenda management, meeting materials, research, and follow‑up action items.
• Serve as a trusted gatekeeper by managing communications, prioritizing requests, and ensuring seamless day‑to‑day operations.
• Coordinate internal and external meetings with senior stakeholders, clients, and business partners.
• Track expenses, process reimbursements, and assist with budget‑related administrative tasks.
• Partner closely with other Executive Assistants and cross‑functional teams to ensure seamless support across the organization.
• Assist with special projects, presentations, offsites, and team events as needed.
• Handle highly confidential information with the utmost professionalism and discretion.

Qualifications and Experience

• Executive Assistant experience supporting senior executives within finance, private equity, venture capital, investment banking, hedge funds, or similarly fast‑paced professional environments.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong business acumen and excellent judgment.
• Outstanding written and verbal communication skills.
• Proactive, resourceful, and naturally anticipates executive needs before they arise.
• High level of professionalism, discretion, and emotional intelligence.
• Advanced proficiency with Microsoft Office and modern collaboration tools.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.