Executive Assistant

Staffmark Group; New York (NY); On-site; USD 71,635 - 79,900; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)

Weekly pay

Employee Assistance Program (EAP)

Job summary

Staffmark Group is hiring an Executive Assistant - Floater for a 6-month contract in New York, NY, supporting senior leadership at a top financial institution. This high-trust role involves managing complex calendars, coordinating travel logistics, and serving as a contact point for stakeholders.

Ideal candidates will have 3+ years of executive support experience, proficiency in Microsoft Office, and exceptional communication skills. Benefits include medical coverage and a 401(k) plan.

Qualifications

• 3+ years supporting executives in a fast-paced, high-performance environment.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage complex, multi-time-zone calendars for senior executives.
• Plan and execute international and domestic travel.
• Serve as a polished, discreet point of contact for stakeholders.

Skills

Advanced proficiency in Microsoft Office

Exceptional communication skills

Proactive problem-solving mindset

Integrity and commitment to confidentiality

Education

Bachelor's degree

Tools

Zoom

Concur or similar

Job description

Executive Assistant

Pay: $52.00-$58.00/hr

Schedule: Full-time | Monday-Friday, In-Office
Core hours vary and are typically ~8 hours/day; schedules shared in advance

Location: New York, NY

At the center of one of the world's most influential financial institutions, the Executive Office drives corporate strategy, protects key relationships, and keeps senior leadership running at full speed. Now they need someone like you. We're hiring an Executive Assistant - Floater for a 6-month contract supporting the Executive Office of a globally recognized financial services firm in New York, NY. This is a high-visibility, high-trust role where no two days look the same - and where your precision, discretion, and judgment will be noticed at the highest levels.

What You'll Do (Job Duties)

• Manage complex, multi-time-zone calendars for senior executives, anticipating conflicts before they arise
• Plan and execute international and domestic travel - flights, accommodations, visas, ground transportation, and security logistics
• Serve as a polished, discreet point of contact for internal and external stakeholders
• Process and reconcile expenses in accordance with firm policy

What You Bring (Requirements)

• 3+ years supporting executives in a fast-paced, high-performance environment
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom; Concur or similar a plus
• Exceptional written and verbal communication skills with a high degree of tact and diplomacy
• Proactive problem-solving mindset - you anticipate needs and act before issues arise
• Unquestionable integrity and commitment to confidentiality
• Bachelor's degree required; financial services or consulting background a plus

Benefits

• Medical, dental, and vision coverage
• 401(k)
• Weekly pay
• Employee Assistance Program (EAP)

This is a rare opportunity to work alongside senior leadership at a firm that operates at the very top of global finance.

Apply now - roles at this level move fast.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.