Executive Assistant

Primary Talent Partners; New York (NY); On-site; USD 85,962,000 - 100,289,000; Full time

Job summary

Primary Talent Partners is seeking an Executive Assistant for a 12-month contract in New York, NY. The role supports C-Suite executives and requires advanced calendar management, travel coordination, and multi-tasking across time zones.

The position is a W2 contract with no PTO or benefits; ACA-compliant supplemental package available. At least 5 years of EA experience and a degree are required, with banking experience preferred.

Qualifications

• Undergraduate degree in a related business field is required.
• A minimum of 5+ years of relevant experience as an Executive Assistant supporting C-Suite level executives.
• Experience in a corporate banking environment is highly preferred.
• Excellent calendar management skills with coordination of complex executive meetings.

Responsibilities

• Calendar Management - complex agenda and meetings across time zones.
• Schedule and track client meetings and support, including Board and Regulatory meetings.
• Domestic & International travel arrangements; expense claims and related services.
• Coordinate webcasts, video and telepresence conferences as needed.
• Prepare and coordinate departmental meetings, events, and Town Halls.
• Manage principals' inbox/outbox with extensive follow up and reporting.
• Assist with onboarding of new hires and transfer candidates.
• Maintain and distribute departmental reports and e-mails.

Education

Undergraduate degree in related business field

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Primary Talent Partners has a new contract opening for a Executive Assistant to join a financial services company in New York, NY. This is a 12-month contract to start with the potential for extensions.

Pay: $30.00 - $35.00/hr;W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment.Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.

Description:

Responsibilities:

• Calendar Management - complex agenda and setting of meetings across all time zones
• Schedule and track client meetings and support, including Board and Regulatory meetings
• Domestic & International Travel arrangements; expense claims, expedited travel services
• Coordinate webcasts, video and telepresence conferences as needed
• Preparation and coordination of departmental meetings, events, and Town Halls.
• Managing logistics for visitors
• Assist with the onboarding process of new hires and transfer candidates.
• Ordering, replenishment, arrangement and distribution of departmental supplies.
• Maintain current e-mail distribution lists in Outlook
• Modification and distribution of departmental reports.
• Completion of any reasonable projects or tasks, as requested by management.
• Manage principals' inbox/outbox with extensive follow up as needed
• Utilize several applications, both proprietary systems and the Microsoft Office Suite

Qualifications:

• Undergraduate degree in related business field of study is required.
• A minimum of 5+ years of relevant experience as an Executive Assistant supporting C-Suite level executive
• Experience in a corporate banking environment is highly preferred
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees.
• Experience handling confidential materials at all levels.
• Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.
• Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting.
• Knowledge of principles and processes for providing customer and personal services.
• Demonstrated ability to quickly learn and become proficient with a variety wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at [e-mail]