Executive Administrative Partner for Senior Leaders

HireArt; Foster City (CA); Hybrid; USD 79,000 - 106,000; Full time

Benefits offered by this job

Pre-tax commuter benefits

Employer healthcare benefits

Flexible Spending Account (FSA)

Job summary

HireArt is seeking an Administrative Business Partner for Autonomy to support Directors and Senior Directors. The role handles complex calendars, travel, meetings, notes, and special projects in a fast-paced, confidential environment.

The ideal candidate is highly organized, proactive, and detail-oriented, with strong communication and independent work capabilities. This is a hybrid role based in Foster City, CA.

Qualifications

• Bachelor's degree required.
• 4+ years in administrative support roles.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Experience supporting senior leaders in fast-paced env.
• Proficiency with Google Workspace, MS Office, Keynote, and Apple products.
• Attention to detail and ability to work independently.

Responsibilities

• Manage complex calendars and coordinate logistics for multiple stakeholders.
• Arrange domestic and international travel and prepare itineraries, expense reports.
• Coordinate meetings, capture notes, track action items, and follow up on deliverables.
• Support special projects and events from planning through execution.
• Organize onsite and offsite meetings, team events, and leadership activities.
• Prioritize competing requests while anticipating leadership needs.
• Maintain accurate records and confidential materials.
• Handle confidential information with professionalism and sound judgment.

Skills

Strong organizational skills

Time management

Excellent written and verbal comms

Experience supporting senior leaders

Discretion with confidential info

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Keynote

Apple products

Job description

HireArt is seeking an Administrative Business Partner for Autonomy to support Directors and Senior Directors. The role handles complex calendars, travel, meetings, notes, and special projects in a fast-paced, confidential environment.

The ideal candidate is highly organized, proactive, and detail-oriented, with strong communication and independent work capabilities. This is a hybrid role based in Foster City, CA.