Administrative Business Partner, Autonomy

Horizontal Talent; Foster City (CA); On-site; USD 44,000 - 91,000; Full time

Job summary

Horizontal Talent is seeking an Administrative Business Partner to support a fast‑paced Autonomy team onsite in Foster City, CA. You will manage calendars, travel, meeting prep, and cross‑team coordination to keep priorities moving smoothly.

The role requires strong judgment, discretion, and the ability to handle confidential information while communicating professionally with senior leaders.

Qualifications

• 4 to 6 years of administrative or executive assistant experience.
• Bachelor's degree required.
• Strong calendar management and scheduling skills.
• Excellent organization and prioritization abilities.
• High attention to detail and ability to meet tight deadlines.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace, Microsoft Office, Keynote, and Apple products.
• Ability to work independently and adapt quickly in a changing environment.

Responsibilities

• Manage complex calendars, coordinate meetings, and help ensure priorities are scheduled effectively.
• Arrange domestic and international travel, process expenses, and support day‑to‑day administrative needs.
• Prepare for meetings, capture notes, and help track follow‑up actions.
• Coordinate internal events and team activities from planning through execution and review.
• Support multiple projects and requests at once while maintaining accuracy and attention to detail.
• Handle confidential information with professionalism, discretion, and sound judgment.
• Communicate with senior leaders and stakeholders in a clear, polished, and responsive manner.

Skills

Admin experience

Calendar mgmt

Communication

Attention to detail

Independent work

Adaptability

Time management

Prioritization

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Keynote

Apple products

Job description

We're looking for a highly organized Administrative Business Partner to support a fast-paced Autonomy team onsite in Foster City, CA. This role is ideal for someone who thrives in a dynamic environment, brings strong judgment and discretion, and enjoys keeping complex priorities moving smoothly for senior leaders.

Responsibilities

• Manage complex calendars, coordinate meetings, and help ensure priorities are scheduled effectively
• Arrange domestic and international travel, process expenses, and support day‑to‑day administrative needs
• Prepare for meetings, capture notes, and help track follow‑up actions
• Coordinate internal events and team activities from planning through execution and review
• Support multiple projects and requests at once while maintaining accuracy and attention to detail
• Handle confidential information with professionalism, discretion, and sound judgment
• Communicate with senior leaders and stakeholders in a clear, polished, and responsive manner

Skills

• 4 to 6 years of administrative or executive assistant experience
• Bachelor's degree
• Strong calendar management and scheduling skills
• Excellent organization and prioritization abilities
• High attention to detail and the ability to manage tight deadlines
• Strong written and verbal communication skills
• Proficiency with Google Workspace, Microsoft Office, Keynote, and Apple products
• Ability to work independently, stay solution‑oriented, and adapt quickly in a changing environment

Preferred Skills

• Experience supporting senior leaders or executives
• Background in project coordination or event management
• Comfort working with a wide range of personalities and teams
• Exposure to board‑level, public‑sector, or other senior stakeholder interactions
• Strong interest in supporting innovative, mission‑driven work

This opportunity offers the chance to contribute to meaningful work while supporting a collaborative and evolving team. Horizontal is committed to building an inclusive workplace where different perspectives are valued, and where equity, belonging, and respect are part of how we work every day.

The pay range for this role is $32 - $66 per hour based on qualifications and experience.