Administrative Business Partner, Autonomy

HireArt; Foster City (CA); Hybrid; USD 79,000 - 106,000; Full time

Benefits offered by this job

Pre-tax commuter benefits

Employer healthcare benefits

Flexible Spending Account (FSA)

Job summary

HireArt is seeking an Administrative Business Partner for Autonomy to support Directors and Senior Directors. The role handles complex calendars, travel, meetings, notes, and special projects in a fast-paced, confidential environment.

The ideal candidate is highly organized, proactive, and detail-oriented, with strong communication and independent work capabilities. This is a hybrid role based in Foster City, CA.

Qualifications

• Bachelor's degree required.
• 4+ years in administrative support roles.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Experience supporting senior leaders in fast-paced env.
• Proficiency with Google Workspace, MS Office, Keynote, and Apple products.
• Attention to detail and ability to work independently.

Responsibilities

• Manage complex calendars and coordinate logistics for multiple stakeholders.
• Arrange domestic and international travel and prepare itineraries, expense reports.
• Coordinate meetings, capture notes, track action items, and follow up on deliverables.
• Support special projects and events from planning through execution.
• Organize onsite and offsite meetings, team events, and leadership activities.
• Prioritize competing requests while anticipating leadership needs.
• Maintain accurate records and confidential materials.
• Handle confidential information with professionalism and sound judgment.

Skills

Strong organizational skills

Time management

Excellent written and verbal comms

Experience supporting senior leaders

Discretion with confidential info

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Keynote

Apple products

Job description

Expected compensation: 67.15 USD Per Hour

HireArt is helping an on-demand, autonomous ride-hailing company find an Administrative Business Partner, Autonomy to provide high-level administrative support to Directors and Senior Directors within the Autonomy organization.

In this role, you'll manage complex schedules, coordinate meetings and travel, support special projects and events, and help keep day-to-day operations running efficiently. You'll work closely with senior leaders, handling confidential information with discretion while supporting a fast-paced, collaborative environment.

The ideal candidate is highly organized, proactive, and adaptable, with exceptional attention to detail and the ability to manage multiple priorities. You thrive in a dynamic environment, communicate effectively with stakeholders at all levels, and take ownership of delivering a seamless administrative experience.

As An Administrative Business Partner, Autonomy, You'll

• Manage complex calendars, schedule meetings, and coordinate logistics across multiple stakeholders.
• Arrange domestic and international travel, prepare itineraries, and process expense reports.
• Coordinate meetings, capture notes, track action items, and follow up on deliverables.
• Support special projects and events from planning through execution.
• Organize onsite and offsite meetings, team events, and leadership activities.
• Prioritize competing requests while anticipating the administrative needs of the leadership team.
• Maintain accurate records, documentation, and operational materials.
• Handle confidential information with professionalism, discretion, and sound judgment.

Requirements

• A bachelor's degree
• 4+ years of experience as an administrative assistant, executive assistant, or in a similar administrative support role
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Experience supporting senior leaders in a fast-paced environment
• Proficiency with Google Workspace, Microsoft Office, Keynote, and Apple products
• Strong attention to detail and ability to work independently

Bonus Qualifications

• Experience supporting engineering or technical organizations
• Experience planning events or coordinating cross-functional projects
• Comfortable working in a dynamic, rapidly evolving environment
• Ability to quickly learn new tools and processes while taking a proactive, solutions-oriented approach
• Experience interacting with senior executives, company boards, public officials, or other executive-level stakeholders

Benefits

• Pre-tax commuter benefits
• Employer (HireArt) subsidized healthcare benefits (eligibility begins on the first of the month following 60 days of service)
• Flexible Spending Account for healthcare-related costs
• HireArt covers all costs for short- and long-term disability and life insurance
• 401k package

Commitment: This is a full-time, ongoing contract position staffed via HireArt. It is a hybrid role requiring at least three days per week onsite and is available to candidates who are local to the Foster City, CA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.