Strategic Administrative Partner to Directors

Aquent; Foster City (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Aquent's client is seeking a talented Administrative Business Partner to join their Autonomy team. You will provide high-level support to Directors and Senior Directors, helping the team operate efficiently in a fast-paced environment.

The role emphasizes calendaring, travel planning, note taking, and discreet handling of confidential information, requiring strong organizational skills and the ability to manage multiple priorities.

Qualifications

• 4–6 years of administrative or executive assistant experience.
• Bachelor’s degree.
• Strong organizational and communication skills.
• Experience supporting Directors or Senior Leaders.
• Proficiency with Google Workspace and MS Office.

Responsibilities

• Hands-on meeting scheduling, coordination, and note-taking.
• Booking domestic and international travel, expense reporting, calendar management, and meeting arrangements.
• Project and event management including inception, planning, tracking, and evaluation.

Skills

Calendar management

Administrative support

Executive support

Communication

Travel planning

Note taking

Education

Bachelor's degree

Tools

Google for Business Suite

MS Office Suite

Keynote

Apple products

Job description

Aquent's client is seeking a talented Administrative Business Partner to join their Autonomy team. You will provide high-level support to Directors and Senior Directors, helping the team operate efficiently in a fast-paced environment.

The role emphasizes calendaring, travel planning, note taking, and discreet handling of confidential information, requiring strong organizational skills and the ability to manage multiple priorities.