Administrative Business Partner

Aquent; Foster City (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Aquent's client is seeking a talented Administrative Business Partner to join their Autonomy team. You will provide high-level support to Directors and Senior Directors, helping the team operate efficiently in a fast-paced environment.

The role emphasizes calendaring, travel planning, note taking, and discreet handling of confidential information, requiring strong organizational skills and the ability to manage multiple priorities.

Qualifications

• 4–6 years of administrative or executive assistant experience.
• Bachelor’s degree.
• Strong organizational and communication skills.
• Experience supporting Directors or Senior Leaders.
• Proficiency with Google Workspace and MS Office.

Responsibilities

• Hands-on meeting scheduling, coordination, and note-taking.
• Booking domestic and international travel, expense reporting, calendar management, and meeting arrangements.
• Project and event management including inception, planning, tracking, and evaluation.

Skills

Calendar management

Administrative support

Executive support

Communication

Travel planning

Note taking

Education

Bachelor's degree

Tools

Google for Business Suite

MS Office Suite

Keynote

Apple products

Job description

Our client is seeking a talented and driven Administrative Business Partner to join their Autonomy team. In this role, you’ll provide high-level support to Directors and Senior Directors, helping the Autonomy team operate efficiently and effectively in a fast-paced environment. This is an ideal position for someone who works well under pressure, is a self-starter, and wants to work in a dynamic, mission-driven environment. This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role.

Responsibilities:

• Hands-on meeting scheduling, coordination, and note taking
• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
• Project and event management including inception, planning, tracking, and evaluation

Qualifications:

• 4-6 years of either administrative or executive assistant experience
• Bachelor’s degree
• Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
• Excellent written and verbal communication skills
• Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

Bonus Qualifications:

• Comfortable working in a dynamic environment
• Sensitivity to handling critical and confidential information
• Ability to learn quickly, ask questions, and be solution-oriented
• Previous exposure to company boards, public officials, and other senior-level stakeholders