Executive Administrative Coordinator — Provost Office

George Washington University; Washington (District of Columbia); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Healthcare benefits

Tuition benefits

Job summary

The Senior Administrative Assistant at George Washington University provides administrative support to the Office of Undergraduate Affairs and Special Programs and the Office of the Provost. The role coordinates calendars, schedules meetings, and prepares background materials for leadership.

You will draft reports, manage budgets and P-card processes, assist with Provost Office events, and support faculty hiring and special programs. The position is full-time on-site at Foggy Bottom, DC.

Qualifications

• Customer service skills required to interact with students, parents, alumni, faculty, staff, and administrators.
• Detail-oriented with accuracy in records and reports.
• Ability to learn new software and adapt quickly.
• Strong writing and reading comprehension abilities.
• Ability to work proactively and exercise good judgment.

Responsibilities

• Provide general administrative support to the Associate Provost for Undergraduate Affairs and Special Programs and other senior leaders.
• Answer calls, respond to inquiries, greet visitors, and maintain spreadsheets/databases.
• Schedule events, arrange room reserva-tions, and coordinate tech support with GW IT and catering.
• Draft and circulate meeting notices/agendas, take notes, and track deliverables.
• Generate reports from GW databases (Tableau, Banner) and maintain office documents in Box.
• Support Provost Office events and academic program projects.
• Assist with faculty hiring, promotion, and leave documentation for Special Programs.
• Order supplies and manage inventory; process P-card receipts and expenses.
• Coordinate travel for the Associate Provost and visitors.
• Resolve routine administrative issues with other units.

Skills

Customer service

Attention to detail

Proactive work

Written communication

Reading comprehension

Education

Bachelor's degree or higher in a relevant field

High school diploma/GED plus 3 years’ experience

Tools

Microsoft Office

Box

Google Workspace

Banner

Oracle

Kronos

iBuy

Job description

The Senior Administrative Assistant at George Washington University provides administrative support to the Office of Undergraduate Affairs and Special Programs and the Office of the Provost. The role coordinates calendars, schedules meetings, and prepares background materials for leadership.

You will draft reports, manage budgets and P-card processes, assist with Provost Office events, and support faculty hiring and special programs. The position is full-time on-site at Foggy Bottom, DC.