Part-Time Administrative Coordinator | Calendar Lead & Receptionist

George Mason University; Fairfax (VA); Vor Ort; USD 28.000 - 41.000; Teilzeit

Zusammenfassung

George Mason University in Fairfax, VA seeks an Administrative Coordinator to provide administrative and calendaring support to the Office of the Provost. This role includes managing schedules for the Academic Administration team, coordinating meetings (virtual and hybrid), note-taking, file management, and ongoing status updates for customer requests.

The position also serves as an in-person receptionist, requiring strong communication and professionalism.

Qualifikationen

• Bachelor's degree or equivalent combination of education and experience.
• Experience in a fast-paced executive office and demonstrated customer service experience.
• Extensive knowledge of professional office procedures.
• Demonstrated computer skills to include Microsoft Office suite.
• Demonstrated writing and communication skills.
• Ability to schedule and adjust meetings, calls, events, and travel while mindful of urgency, priority, and ever-changing schedules; requires high attention to detail to resolve calendar conflicts before they arise.
• Demonstrated ability to organize vast amounts of information into synthesized notes and action plans.
• Ability to work under pressure accomplishing multiple tasks with congruent deadlines.
• Ability to work well with others in an in-person and virtual team environment.
• Ability to handle confidential issues.
• Ability to organize files electronically; and
• Must have a professional demeanor.

Aufgaben

• Manage calendars and daily schedules for the Academic Administration team.
• Proactively resolve calendaring conflicts before they arise.
• Respond to internal and external calendaring requests.
• Provide requested materials to meeting constituents and ensure timely delivery.
• Ensure effective communication and provide excellent customer service to key groups including The Office of the Provost and senior staff.
• Attend meetings as requested to serve as note taker and provide summary notes highlighting action items.
• Assist with file management for the team ensuring internal standards are met.
• Assist with assignment management and tracking for the team with proactive follow-up.
• Coordinate with the Provost Office to ensure customers are updated on status of requests.

Kenntnisse

Calendar management

Customer service

Communication

Note-taking

File management

Teamwork

Attention to detail

Discretion handling confidential info

Ausbildung

Bachelor's degree or equivalent combination of education and experience

Tools

Microsoft Office

Jobbeschreibung

George Mason University in Fairfax, VA seeks an Administrative Coordinator to provide administrative and calendaring support to the Office of the Provost. This role includes managing schedules for the Academic Administration team, coordinating meetings (virtual and hybrid), note-taking, file management, and ongoing status updates for customer requests.

The position also serves as an in-person receptionist, requiring strong communication and professionalism.