Executive Administrative Project Coordinator

George Mason University; Chantilly (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

George Mason University in Fairfax, VA invites applications for a senior Administrative Coordinator in the President’s Office. This high-visibility role provides strategic support across executive operations, ensuring processes run smoothly in a fast-paced environment.

You will coordinate complex scheduling, travel, and board activities, partner with the Executive Vice President and Chief of Staff, and help manage budgets and compliance in alignment with university policy.

Qualifications

• Senior-level administrative support in academic or corporate environments.
• Ability to work with a diverse internal and external community.
• Proven ability to work in a fast-paced, team-oriented environment.
• Strong computer skills with MS Office, Zoom, travel and budget portals.

Responsibilities

• Provide scheduling and project support to the Executive Vice President and Chief of Staff, including the Special Assistant.
• Assist with presidential events, cross-training of office processes, and calendar management.
• Coordinate Board of Visitors meetings, including serving as meeting clerk when needed.
• Support presidential activities related to Board engagement and processes.
• Oversee domestic and international travel planning and reimbursements using Gateway systems.
• Contribute to monthly budget reconciliations and procurement processes with campus departments.
• Assist with the Statement of Economic Interest and conflict of interest filings.
• Engage in special projects and interdepartmental collaboration within the President's Office.

Skills

Senior admin support

Diversity communication

MS Office

Zoom

Budget software

Travel reimbursement portals

Web research

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Bachelor's degree or equivalent

Tools

Microsoft Word

Outlook

Excel

Teams

PowerPoint

Zoom

Mason Finance Gateway (Emburse/Chrome River)

Job description

George Mason University in Fairfax, VA invites applications for a senior Administrative Coordinator in the President’s Office. This high-visibility role provides strategic support across executive operations, ensuring processes run smoothly in a fast-paced environment.

You will coordinate complex scheduling, travel, and board activities, partner with the Executive Vice President and Chief of Staff, and help manage budgets and compliance in alignment with university policy.