Senior Administrative Assistant-Provost & Undergrad Affairs

The George Washington University; Washington (District of Columbia); On-site; USD 30,000 - 39,000; Full time

Job summary

The George Washington University is seeking a Senior Administrative Assistant to provide high-level administrative support to the Office of Undergraduate Affairs and Special Programs and the Provost Office in Washington, DC.

The role handles calendars, meetings, events, budget-related tasks, P-card processing, travel coordination, and reporting using Tableau, Banner, and other GW systems. Strong communication and independence are essential.

Qualifications

• Front-line administrative support experience in academic or complex organizational settings.
• Strong customer service, communication, and coordination skills.
• Ability to manage calendars, events, and assist with budget-related tasks.

Responsibilities

• Provide general administrative support to senior offices and leaders.
• Answer calls, respond to inquiries, maintain spreadsheets, greet visitors.
• Schedule events, reserve rooms, coordinate tech support and catering.
• Draft and circulate notices, take notes, and track deliverables.
• Generate reports from GW databases (Tableau/Banner); maintain office data in Box.
• Assist with Provost Office events and related records.
• Engage in project work, data collection, and reporting for academic programs.
• Support Special Programs with administrative processes as needed.
• Maintain documents on faculty hiring, promotions, and leave applications.
• Order supplies and manage inventory.
• Process receipts and reports for P-card, invoicing, and reimbursements.
• Coordinate travel for the Associate Provost and visitors.
• Resolve routine administrative issues with other units.

Skills

Customer service

Communication

Calendar management

Budgeting support

Education

Bachelor's degree or higher in a relevant field

High school diploma or GED + 3 years of relevant experience

Tools

Tableau

Box

Banner

Oracle

Kronos

iBuy

Gmail

Job description

The George Washington University is seeking a Senior Administrative Assistant to provide high-level administrative support to the Office of Undergraduate Affairs and Special Programs and the Provost Office in Washington, DC.

The role handles calendars, meetings, events, budget-related tasks, P-card processing, travel coordination, and reporting using Tableau, Banner, and other GW systems. Strong communication and independence are essential.