Senior Administrative Assistant

George Washington University; Washington (District of Columbia); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Healthcare benefits

Tuition benefits

Job summary

The Senior Administrative Assistant at George Washington University provides administrative support to the Office of Undergraduate Affairs and Special Programs and the Office of the Provost. The role coordinates calendars, schedules meetings, and prepares background materials for leadership.

You will draft reports, manage budgets and P-card processes, assist with Provost Office events, and support faculty hiring and special programs. The position is full-time on-site at Foggy Bottom, DC.

Qualifications

• Customer service skills required to interact with students, parents, alumni, faculty, staff, and administrators.
• Detail-oriented with accuracy in records and reports.
• Ability to learn new software and adapt quickly.
• Strong writing and reading comprehension abilities.
• Ability to work proactively and exercise good judgment.

Responsibilities

• Provide general administrative support to the Associate Provost for Undergraduate Affairs and Special Programs and other senior leaders.
• Answer calls, respond to inquiries, greet visitors, and maintain spreadsheets/databases.
• Schedule events, arrange room reserva-tions, and coordinate tech support with GW IT and catering.
• Draft and circulate meeting notices/agendas, take notes, and track deliverables.
• Generate reports from GW databases (Tableau, Banner) and maintain office documents in Box.
• Support Provost Office events and academic program projects.
• Assist with faculty hiring, promotion, and leave documentation for Special Programs.
• Order supplies and manage inventory; process P-card receipts and expenses.
• Coordinate travel for the Associate Provost and visitors.
• Resolve routine administrative issues with other units.

Skills

Customer service

Attention to detail

Proactive work

Written communication

Reading comprehension

Education

Bachelor's degree or higher in a relevant field

High school diploma/GED plus 3 years’ experience

Tools

Microsoft Office

Box

Google Workspace

Banner

Oracle

Kronos

iBuy

Job description

I. JOB OVERVIEW

The Senior Administrative Assistant provides administrative support to the Office of Undergraduate Affairs and Special Programs and the Office of the Provost. The position reports directly to the Assistant Provost for Administration and Operations.

This experienced administrative support position provides enhanced administrative support to one or more individuals. This position coordinates schedules and maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences, and appointments. This role also typically monitors and assists with budget preparation and record keeping, maintains and reconciles P-cards for departmental, institutional, or work unit accounts, and anticipates and prepares background materials as needed. This position may compose reports related to the status of department budgets or project funding requirements. The position typically monitors and approves travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects.

The Senior Administrative Assistant will:

• Provide general administrative support to the Associate Provost for Undergraduate Affairs and Special Programs, and other senior leaders within the Office of the Provost
• Answer calls, respond to inquiries from students, parents, alumni, faculty, staff, and administrators; make photocopies; maintain spreadsheets and databases; submit and monitor FixIt requests; and greet visitors
• Schedule, plan, and set up events and meetings, including room reservation and tech support coordination with GW IT and catering purchases
• Draft and circulate meeting notices and agendas, take meeting notes and track meeting deliverables
• Generate reports from GW databases including Tableau and Banner. Collect, maintain, and update office databases and documents in Box
• Assist with Provost Office events including the annual Academic Honors Ceremony; planning the event; collecting, sorting, and verifying records of eligible students using internal dashboards; and coordinating with the offices of University Events and Academic Planning and Assessment
• Project management, research, data collection, and report preparation regarding undergraduate academic programs in areas such as academic integrity, academic policy, and program development
• Support the Special Programs with administrative processes when needed
• Update and maintain documents related to faculty hiring, promotion, and leave applications; assist with instructor recruitment for Special Programs within GW and regionally
• Order office supplies and manage inventory
• Prepare receipts and reports for P-card processing; invoicing, expensing, and reimbursement processing
• Coordinate travel, including flight arrangements, hotel bookings, and schedules for the Associate Provost and visitors
• Resolve routine administrative issues with other units

The position is based at GW's Foggy Bottom Campus in Washington, DC. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

• Outstanding customer service skills, detail-oriented, and acquires new skills quickly
• Ability to work proactively and exercise good judgment
• Strong writing skills and reading comprehension
• Fluent in software such as Microsoft Office, Adobe Acrobat, Gmail, Google Workspace, Box, and GW enterprise systems such as Banner, Oracle, Kronos (time reporting), and iBuy (expense reporting)
• Able to use and maintain general office equipment, inventories of supplies and equipment, and office files
• Able to assist with the general functions of an academic campus and office
• Able to work independently and complete routine tasks without additional guidance

Hiring Range

$21.80 - $28.32

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

• Campus Location: Foggy Bottom, Washington, D.C.
• College/School/Department: Academic Affairs
• Family: Administration
• Sub-Family: Administrative / Operations
• Stream: Service and Support
• Level: Level 3
• Full-Time/Part-Time: Full-Time
• Hours Per Week: 40
• Work Schedule: Monday - Friday, 9 am-5 pm
• Will this job require the employee to work on site?: Yes
• Employee Onsite Status: On-campus (in person)
• Telework: No
• Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
• Special Instructions to Applicants: Employer will not sponsor for employment Visa status
• Internal Applicants Only?: No
• Posting Number: S014435
• Job Open Date: 10/13/2026
• Background Screening: Successful Completion of a Background Screening will be required as a condition of hire.
• EEO Statement: The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.