Executive Admin Lead — Provost Office

Bowie State; Bowie (MD); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Bowie State University in Bowie, MD seeks a Program Administrative Specialist to provide high-level executive support to Academic Affairs and the Provost. This role reports to the Provost and Vice President for Academic Affairs and coordinates complex schedules, travel, and confidential documents.

Responsibilities include arranging meetings, editing materials, managing files, processing reimbursements, preparing minutes, and supporting grant and budget activities.

Qualifications

• Bachelor’s degree required; master’s preferred.
• Minimum five years of administrative office support experience.
• Strong written and oral communication skills.

Responsibilities

• Provide complex administrative support to the Provost and Academic Affairs.
• Arrange meetings, travel, and schedule management.
• Edit, proofread, and format documents for leadership.
• Maintain filing systems, record minutes, and reimburse expenditures.
• Coordinate budget and grant-related administrative tasks.

Skills

Executive support

Communication skills

Proofreading

Time management

Event planning

Budget monitoring

Education

Bachelor’s Degree

Master’s degree (preferred)

Tools

MS Office

PeopleSoft

Databases/ spreadsheets

Job description

Bowie State University in Bowie, MD seeks a Program Administrative Specialist to provide high-level executive support to Academic Affairs and the Provost. This role reports to the Provost and Vice President for Academic Affairs and coordinates complex schedules, travel, and confidential documents.

Responsibilities include arranging meetings, editing materials, managing files, processing reimbursements, preparing minutes, and supporting grant and budget activities.